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Church Council Minutes |
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Present: Dan Cannon, Willis Chase, Jeff Niedenthal, Kyle Larsen, Chris Slinden, Jake Boonstra, Pastor Megan Preston.
Dan Cannon called the meeting to order at 7:00 p.m. Devotion: Dan Cannon read an evening prayer. Approval of Agenda: -Motion made by Jeff Niedenthal, seconded by Willis Chase to approve agenda. Motion carried. Reports: Secretary’s: -Motion made by Willis Chase, seconded by Jake Boonstra to approve February 10th, 2022 council minutes. Motion carried. -Motion made by Jeff Niedenthal, seconded by Chris Slinden to approve February 6th, 2022 (Annual Meeting) council minutes. Motion carried. Treasurer’s: -No Report currently due to computer issues. Will issue financials later. Pastor’s: -Pastor Megan shared a spread sheet of stewardship statistics with the council. -There will be 1-2 students going to their first communion retreat, paid through camp account. -Rewrite mask policy signage to making mask wearing optional. -Pastor Megan is continuing to supervisor Intern Sarah, who is halfway through her internship. Committee Reports: Christian Education and Youth: -Easter Breakfast is being planned and will be served Easter Morning from 8:30am to 9:30am. -Adult Education will take a week off and resume on Sunday March 20th. Organizations and Activities: -Signup sheets for Coffee and Fellowship and Wednesday Lent dinners have been filling up. Finance and Stewardship: -1st of 5 phases for SALT program will go out next week. They will be distributed both electronically and printed copies. Mission and Outreach: -Food shelf month is going well. Dennis has been delivering donated food items to the food shelf every Monday. Personnel: -Parish Secretary and Custodial job descriptions are still being reviewed. Worship, Music, and Art’s: -Congregation will start to come forward for communion in efforts to get back to pre-covid. -Will be decorating for Psalm Sunday at 9:30 before service. Congregation will enter as a group. -Bibles will be distributed on Psalm and Easter Sunday. -Maundy Thursday’s communion will be at the rail. -Setup for Easer Sunday will April 16th at 9:30am. -Reviewed 1st Wednesday Lent service discussions, consensus was it went well. -Job Description for Ushers – Was discussed to provide a checklist for ushers, to help guide them through the duties. Checklist can be emailed out to volunteers prior to their time to usher and have printed copy available up by the sanctuary. Properties: -Inspection was made on status of roof and shingles. Shingles on the sanctuary and steeple will need to be replaced in the next few years. -Eves on bump outs have holes in them. Will look at options to fix issue. -Gutters are plugged and will need to be cleaned out. -Windows will need to be caulked again. Old Business: Membership Records: -Membership records are about 85% completed, hoping to have them completed by next council meeting. Emergency Plan: -Looking to allocate responsibility to a member to help finalize an emergency plan. Will remain on old business. Evangelism Task Force: -No discussion currently. Will remain on Old Business. New Business: Outdoor Signage: - Put back up temporary sign, until conditions are good to install new sign. Installation of Council Members at Worship: -Council will be affirmed during Easter Sunday service. Executive Discussion: Motion made by Chris Slinden, seconded by Jake Boonstra to adjourn the meeting. Motion carried. Dan Cannon adjourned meeting at 8:55 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date April 21st, 2022 April Council Assistant: Jeff Niedenthal **Minutes approved on April 21, 2022 - Regular Council Meeting** rjfl
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Present: Willis Chase (acting President), Jeff Niedenthal, Kyle Larsen, Chris Slinden, Jake Boonstra (via phone), Pastor Megan Preston.
Willis Chase called the meeting to order at 7:10 p.m. Devotion: N/A Approval of Agenda: Update on Wednesday Lent dinner was added to New Business. A motion to approve Agenda was made by Jeff Niedenthal and seconded by Jake Boonstra. Motion carried. Parish Secretary Becky Lothe joined the council to update and review the revised job description for Parish Secretary. Finalizing job description was tabled until next month’s old business due to wording changes. Reports: Secretary’s: Motion made by Jeff Niedenthal and seconded by Chris Slinden to approve December 6th, 2021, council minutes. Motion carried. Motion made by Chris Slinden and seconded by Jeff Niedenthal to approve December 12th, 2021, special council minutes. Motion carried. Motion made by Jeff Niedenthal and seconded by Chris Slinden to approve January 13th, 2022, council minutes. Motion carried. Treasurer’s: Motion made by Chris Slinden and seconded by Kyle Larsen to allocate funds from coffee and fellowship for the months of January, February, and April to the (3) cemetery associations. March’s funds will be allocated to area food shelf. Motion carried. Motion made by Jake Boonstra and seconded by Kyle Larsen to have $3,600 of Pastor Megan Preston’s 2022 gross salary go towards housing allowance. Motion carried. Motion made by Chris Slinden and seconded by Kyle Larsen to approve Treasurer’s Report. Motion carried. Pastor’s: Pastor Megan enjoyed some much-needed time off at the end of January. Confirmation class is going well with 10-11 students attending. Conversations are on-going with area pastors and congregations, regarding co-op ministries. Pastor Megan has continued touching base with people at home and in nursing homes. Committee Reports: Christian Education and Youth: No report. Organizations and Activities: Sign up sheets will be available for soup and sandwich meals on Wednesday services during lent. Church Council will host first lent service on March 9th, 2022. Finance and Stewardship: Materials for SALT program have been reviewed. Work in progress. Mission and Outreach: Food shelf month will be in March. Dennis Brown will do a temple talk at church on February 20th, 2022, to update congregation on donation items needed. Trinity has been selected to provide condiments for the food shelf this year. Post cards have been provided by the food shelf that will be handed out in the bulletins. Personnel: Parish Secretary and Custodial job descriptions are still being reviewed. Worship, Music, and Art’s: Removed sanctuary greens. Bibles will be distributed on Psalm or Easter Sunday. Working on scheduled music. A dedication for purple paraments will be on February 27th, 2022, after service. There will be no supper after Ash Wednesday. Sunday school kids will be singing on Psalm Sunday. 1 service will be held on Easter Sunday at 10:00 a.m. with Easter Sunday will be Held before service. Missy has been searching for an organ and piano accompanist. Properties: Exterior lights on church have been damaged by squirls. Branch’s need to be trimmed that are hanging over roof. Pictures will be taken of the shingles that need to be replaced in preparation for reroofing project on old part of the church. Old Business: Membership Records: Will continue to sort through and update membership records. Coop Ministries: Trinity can record its previous weeks service to air for the following week on the radio. This will happen on Trinity’s turn in rotation through the coop ministries. Motion made by Jeff Niedenthal and seconded by Chris Slinden to continue coop ministries for another 12-month term cost $50.00/ month or a total of $600.00. Motion carried. Emergency Plan: Looking to allocate responsibility to a member to help finalize an emergency plan. New Business: Evangelism: Create a task force to assemble a plan to evangelize to surrounding communities. Update on Lent Services: Assembling an action plan for lent services. Plans for first lent service will include talks about memories of when the 3 churches merged, or when members first joined Trinity. Each following service members will have deeper discussions on what is Trinity’s identity and purpose moving forward. Executive Discussion: Motion made by Jeff Niedenthal and seconded by Chris Slinden to adjourn the meeting. Motion carried. Willis Chase adjourned meeting at 9:17 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date March 10th, 2022 March Council Assistant: Dan Cannon **Minutes approved on March 10, 2022 - Regular Council Meeting** rjfl After worship on Sunday, Feb. 6th, 2022, Council Vice President Dan Cannon called our annual meeting to order at 11:01 a.m.
Church Council-Joe Jans and Kyle Larson Auditing Committee-Sue Laabs Endowment Committee-Greg Jans and Richard Larson Female Delegate to Synod Assembly-Nickie Jans Male Delegate to Synod Assembly-Greg Jans Nominating Committee-Janelle Johnson, Linda Mickelson and Dean Stenberg. Head Usher-Jim Curry Delegates to Green Lake Annual Meeting-Open Female Delegate to Crow River Conference Assembly-Marcia Brown. Male Delegate to Crow River Conference Assembly-Dennis Brown. 5. Pastor’s Report 6. Council Reports-As stated in book 7. Reports of Groups and Organizations-As stated in book 8. Auditors Report-As presented 9. Election Results- as stated earlier 10. Old Business- None 11. New Business A. Approval of Budget for 2022-Greg Jans moved to approve, seconded by Sonia Liedman. Motion passed. B. Other-None C. Be it resolved that “We, Trinity Lutheran Church, thank and recognize the outgoing Church Council members: David Martin and Janelle Johnson.” D. Be it resolved that “We give a special thank-you to our pastor and staff for their faithful ministry among us during the past year.” E. Be it resolved that “Permission be given to the Church Council to approve the minutes of the 2021 Annual Meeting at the February Council Meeting." 12. Adjournment and Lord’s Prayer-a motion to adjourn was made by Jeff Niedenthal and seconded by Willis Chase at 11:28 pm. Motion carried. We closed with the Lord’s Prayer and followed with the Table Prayer. Respectfully submitted, Janelle Johnson, acting secretary **Minutes approved on March 10, 2022 - Regular Council Meeting** rjfl Present: Pastor Megan Preston, Jeff Niedenthal, Willis Chase, Dan Cannon, Dave Martin, Jake Boonstra, Chris Slinden.
Dan Cannon called meeting to order at 7:10pm Devotions: Chris Slinden – Read a devotion about transitioning from parenting out of fear to fearless parenting. Reports Secretary’s: - No Report, Janelle was Absent. No minutes were presented, so no approval on minutes for December. Treasurer’s: - Received a total of $30,800 in prepaid 2022 pledges. These will show up as January 2022 revenue. - Miscellaneous revenue in December - $871.28 reimbursement from First Lutheran Cemetery Association for water used for new trees over the summer - $50.68 from Post Office for unused bulk mail permit - Paid $357.02 to Litchfield Builder Center for Parsonage repairs - Paid $520 to Jory Behrends for last winter’s snow plowing at Parsonage (late bill submittal) - Re-issued a lost (April) paycheck to Pastor Megan - Awaiting reimbursement from ACGC Ministries for Project Backpacks costs ($1185). Congregation monetary donations to the backpack program are sent to ACGC Ministries to support the overall program. In turn, ACGC Ministries reimburses us fully for the food cost. - We had budgeted $16,500 in Synod benevolence contributions. We sent in $14,358: $1000/month plus proceeds from the Mission Auction ($2,358) - Motion to approve Treasurer’s Report by Chris Slinden, seconded by Jake Boonstra. Motion carried! - Dave Martin motion to submit a onetime payment to Financial Secretary and Choir Director for their annualized 4% raise (VS receiving raise per paycheck basis). Motion was seconded by Willis Chase, following Discussion motion was carried by 5 yes and 1 no. Pastor’s Report: - Pastor Megan enjoyed some much-needed time off. - Very busy fielding calls dealing with sickness and deaths. - Pastor Megan will be absent January 25-31st. Committee Reports Christian Education and Youth: - Janelle was absent no report. - Jeff tells council that Adult Education is going well. Organizations and Activities: - Coffee and Fellowship is going well. Lots of volunteers on the signup sheet. - Wednesday Lent meals will be discussed in New Business. Finance and Stewardship: - SALT program – discussions on starting date. Deciding the target goal from where we are to where we want to be. Mission and Outreach: - Nothing to report this month. Personnel: - Motion by Jeff Niedenthal and second by Dan Cannon to approve Financial Secretary’s Job Description. Motion was carried. - Motion by Dave Martin and seconded by Jeff Niedenthal to approve Choir Director’s Job Description. Motion was carried. - Custodial Staff and Parish Secretary are being reviewed. Worship, Music, & Arts: - Christmas decorations were removed, and building new Christmas tree stands - Memorial organization interested in old eternal flame or will look to donate it to another church. - Coop worship services will end on January 31, 2022 - Have received Purple Paraments. Properties: - New roof vents are helping the ice dam issues at Parsonage. - Snow removal. Received 5 bids, narrowed to 2 bids. Jory Behrend’s bid was $45/hr and Dan Cannon’s bid was $65 per time (estimated to take 1.5 hours per time). Motion was made by Dave Martin and seconded by Jeff Niedenthal to accept Dan Cannon’s snow removal bid. Motion carried. Other Committee’s: N/A Old Business Membership records: - Will be working on the shortly. Coop Ministries: - Meeting in January to discuss the future. Last coop worship service will be held January 31st, 2022. New Business Evangelism: - Form a committee Annual Meeting: - Moved to February 6th. Will be hosting a potluck lunch in conjunction with annual meeting - Audit committee will have report on January 15th, 2022. Emergency Plan: - Dave Martin provided schematics of the Church. Schematics supplied with all exits, fire extinguishers, exit signs, defibrillator locations, and fire alarm activators. Nominating Committee: - Outgoing council members need to notify Nomination Committee of future plans. Lenten Services: - Council will host 1st Wednesday - Worship Committee discussed ways to add members to congregation. Worship committee will use Wednesday Lent services to have an open discussion for congregants to offer insight on current and future of Trinity Lutheran Church. - Easter Breakfast will be at 8:30 a.m. followed by 10:00 a.m. service. Executive Session Motion by Jeff Niedenthal and seconded by Jake Boonstra to adjourned meeting at 8:35 p.m. motion carried. Closed with Lord’s Prayer. Chris Slinden, acting Secretary Next meeting February 10th, 2022. May Council Assistant: Dan Cannon **Minutes approved on February 10, 2022 - Regular Council Meeting** rjfl Present: Richard Larson, Willis Chase, David Martin, Jeff Niedenthal, Chris Slinden, Janelle Johnson, Pastor Megan Preston.
Richard called the meeting to order at 7:00 pm A motion to approve the agenda was made by Willis and seconded by Jeff. Motion carried Reports: Secretary’s: Minutes from the November 11th, 2021 meeting were reviewed and after an amendment to change the language that the parsonage eaves will use spinning vents and not spray foam insulation, a motion to approve was made by Jeff and seconded by Willis. Motion carried. Treasurer’s: Motion to approve by Chris and seconded by Willis. Motion carried. Budget discussion and approval will be moved to New Business Pastor’s: Pastor Megan has been busy with several funerals and visiting members with major health issues. Also, a surprise wedding and lots of family situations. Will carry over to 2022 the continuing education day previously scheduled. The co-op ministry, with the Litchfield and other churches, Trinity will no longer participate after we fulfill our January commitment. The other churches will continue to broadcast. Committee Reports: Christian Education and Youth: i. Sunday School-Continuing with 4-12 year olds meeting together as a group. Going well! Janelle and Gwen are leaders. ii. Christmas Program- Set for Sunday, December 12th during worship service. Theme is Happy Birthday Jesus! iii. Living Nativity- Trinity Sunday school youth will join with The First Baptist Church youth and Victory Fellowship Youth to form a bell choir to sing on both nights of the Nativity. Other youth will also have parts in the presentation of the Nativity. Very excited to work with the other churches to bring the story of Jesus’ birth to life. iv. Adult Education-Jeff continues to lead on Sunday mornings at 9:00am Organizations and Activities (Fellowship): i. Coffee and Fellowship-Sunday mornings at 9:00am before church. Need volunteers to serve! ii. Pie on November 21st- served before church, no thanksgiving eve service this year. iii. Wednesday Advent Meals-scheduled for 3 dates. iv. Potluck following Annual Meeting-tentatively scheduled Finance and Stewardship- i. SALT project- 3 mailings will be sent to members with the first starting in early January. Missions and Outreach- planning for food shelf month in March Personnel: i. Job Descriptions-updated personnel job descriptions to be reviewed and discussed at the January council meeting. A 4% compensation increase for staff recommended by Dave and seconded by Jeff. Worship, Music, Arts- December communion dates 12/5, 12/19, 12/24. January communion dates 1/9 (Epiphany), and 1/16. Christmas Eve worship (12/24 Friday at 4 pm) Pastor will be gone first Sunday in January 2nd- no communion Looking ahead, Ash Wednesday is 3/2 and Easter is 4/17. Properties: i. Parsonage walk-through- complete ii. Snow removal-discussion on budget amount. Old Business: Membership Records- on-going to start in February Outdoor sign-on-going, electrical done, project done in next 60 days. True Compass Counseling-contract complete, Kristle has key. New Business: Co-op Ministry-Trinity will not participate after our commitment is finished the end of January. Evangelism-discussion on how we welcome people at our church. Annual Report- reports due from committees Emergency Plan- storms, fire, active shooting. Discussion on planning and implementation of plan that was put on hold when COVID arrived. Budget-increase of 4% to compensation of employees, add $1500.00 for snow removal to budget. Special council meeting to be held on Sunday, December 12th, 2021 after church service to approve 2022 budget after changes are made as listed. Executive Session: Richard adjourned the meeting at 8:55pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date January 13th, 2022 January Council Assistant: Chris Slinden ***************** Special Church Council Meeting, Sunday, December 12th, 2021 Present: Richard Larson, Janelle Johnson, Dan Cannon, Chris Slinden, Willis Chase, Jeff Niedenthal, Pastor Megan Preston Richard called the meeting to order at 10:55am Advent soup and sandwich monies to go to the food shelf. Motion by Jeff seconded by Chris. Motion carried. Changes as requested were made to the 2022 budget. After review and discussion, a motion to approve was made by Willis and seconded by Dan. Motion carried. Richard adjourned the meeting at 11:15 am. **Minutes approved on February 10, 2022 - Regular Council Meeting** rjfl Present: Richard Larson, Pastor Megan Preston, Willis Chase, Dan Cannon, Dave Martin, Chris Slinden.
Richard Larson called meeting to order at 7:00pm Devotions: Willis Chase – Thoughts on being optimistic. Motion to approve Agenda by Willis Chase, seconded by Dan Cannon, Motion carried! Reports Secretary’s: - No Report, Janelle was Absent. - Motion by Willis Chase and Seconded by Dan Cannon to amend October Minutes. Amendment changes coffee money donations to go thru December instead of October, motioned carried. - Motion by Dan Cannon, seconded by Willis Chase to approve Minutes, motion carried. Treasurer’s: - No Report at this time, Jeff was absent, but presented financials. - Motion to approve Treasurer’s Report by Chris Slinden, seconded by Dan Cannon. Motion carried! Pastor’s Report: - Pastor Megan updated council on Meeker Area Ministries. Meeker Area Ministries is planning on a free will offering event at the Oprah House in Litchfield on Dec 2nd at 7:00p.m. - Participated in Internship Supervisor meetings, lots of Phone ministering to the sick. - Discussion to extend Church Co-op service donation for the months of December and January. Will be moved to New Business. Committee Reports Christian Education and Youth: - Janelle was absent, no report. Organizations and Activities: - Jake was absent, no report. Council members discussed sign up sheets for Sunday morning coffee, and council’s advent dinner on December 1st. Finance and Stewardship: - Jeff was absent. Was reported that materials for SALT program were received, next step is to form a committee. Mission and Outreach: - Mission Auction raised $2,847.00 and will be donated to ___________. Personnel: - Employees have received a current copy of job description for them to review. Waiting for updated information for approval or changes. Worship, Music, & Arts: - Eternal Flame candle insulation is complete and working on decommissioning for the old candle. Poinsettia’s have been ordered, same as last year, red, white, and ice punch – orders due 11/27. A thank you to Barb Larson for decorating planters. Purple paraments should be done by Ash Wend. Properties: - Parsonage has ice dam issues, decided best fix would be to remove plywood from eves, and will use spinning vents. After re-shingling of roof, spinning vents were removed and replaced with ridge vent. It has been decided to add in spinning vents to help with venting. Furnace was inspected and was reported good. Need to pickup new kitchen refrigerator for church and remove old one. Currently receiving bids for snow removal. Split rail fence has been fixed by Dave Martin. Other Committee’s: N/A Old Business Membership records: - Nothing new to report Outdoor Sign: - Waiting for sign installation. Will have to disconnect wires and move wire junction box to install sign. When everything is complete will have lighting reconnected. True Compass Counseling: - On 11/4/21 at 10:00 a.m. Dave Martin met with insurance agent in relative to True Compass Counseling. Council still needs to provide building key to True Compass Counseling. New Business Co-op Ministries: - Setting up meeting with liaisons with each church to discuss pro’s and con’s. - In Discussion, it was presented to continue Trinity’s contribution to the co-op service broadcast for December and January. This includes a $50 a month donation. Motion made by Chris Slinden and seconded by Dan Cannon seconded and motion was carried. - Continued talks on the bad quality of our streaming process. Discussion’s will continue on making streaming better. Evangelism: - Discussions on which people to evangelize to and in which way they would best receive the message. Decided to leave on new business to have further in depth talks and communication on this item. Annual Report: - Annual meeting on January 23rd. Will need a report from each committee. Emergency Plan: - Implement a “Comprehensive Plan” in case of emergency. File plan with fire, police, and sheriff departments. - Weather related cancellations during the week will follow the school’s decision on closings and late starts. Sunday activities with be decided on the morning of. Executive Session President Richard Larson adjourned meeting at 8:38 p.m. Closed with Lord’s Prayer. Chris Slinden, acting Secretary Next meeting December 9th, 2021. December Council Assistant: Jake Boonstra **Minutes approved on December 9, 2021 - Regular Council Meeting** rjfl Present: Willis Chase, Dave Martin, Chris Slinden, Janelle Johnson, Jeff Niedenthal, Richard Larson, Pastor Megan Preston
Richard called the meeting to order at 7:02pm Devotions: Jeff read a piece dealing with the topic question, where are we as a nation when houses of worship are clearing out? A motion to approve the agenda, as presented, was made by Jeff and seconded by Willis. Motion carried. Reports: Secretary’s: Minutes from the September 9th, 2021 meeting were reviewed and a motion to approve was made by Jeff and seconded by Willis. Motion carried. Treasurer’s: A motion was made by Chris and seconded by Willis to give coffee money from August-October to the Food Shelf and to apply for Thrivent match dollars. Motion carried. A motion was made by Jeff and seconded by Willis to apply memorial money from Phyllis Berggren to the Endowment fund. Motion carried. A motion to approve the Treasurer’s report as presented was made by Dave and seconded by Chris. Motion carried. Pastor’s: There have been 5 burials in 9 days this month. Very grief filled month. Regular scheduled fall things are back in progress. Confirmation has 10 youth attending. Attended the fall theological conference this year via zoom and a new Bishop has been installed. Continue to meet with intern Sara Dates for the annual meeting are January 23rd, 2022 and January 30th as the backup date. Committee Reports: Christian Education and Youth: i. Sunday School/ Rally Day, October 10th- went well with 10 youth attending and Janelle Johnson and Gwen Chase as leaders. 9am Sunday mornings. ii. Adult Education- History/Reformation- October 10th- 11 adults present with Jeff Niedenthal as the leader. 9am Sunday mornings. Organizations and Activities: i. Coffee and Fellowship-9am Sunday mornings. Need people to sign up to serve. ii. Advent meals- 3 Wednesday Advent soup and sandwich meals are planned. The Council will serve the first and volunteers are needed for the others. Finance and Stewardship: i. SALT project-items for stewardship drive are ordered Missions and Outreach: i. God’s Work our Hands-went well, the back exterior steps are in need of an upgrade. Perhaps this project could be an Eagle Scout project? ii. Mission Auction- set for October 24th, proceeds to Synod mission, live auction iii. Project Hope-food has been purchased for backpacks Personnel: i. Job descriptions-send a current copy to each employee and have them reply with updates. Will approve updates at the January annual meeting. Worship, Music,& Arts: Sunday October 31st will be Confirmation Sunday with Gavin Jensrud being confirmed and Briggs Sparks baptism will also be on the 31st. All Saints will be on Sunday, November 7th. Thanksgiving pie will be served before church on Sunday, November 21st. Christmas Eve service will be at 4pm. The new purple paraments are in the process of being made. Properties: i. Parsonage walk-through- Dan Cannon and Greg Jans examined the property and are getting bids on items in need of repair. ii. Split rail fence-Dave Martin will repair iii. Kitchen refrigerator-on the way iv. Snow removal-in the process of getting bids for snow removal in the parking lot. Old Business: Membership Records- on going Outdoor Sign-Motion made by Dave and seconded by Jeff to make the purchase of the new sign plus electrical costs. Motion carried True Compass Counseling Lease- lease completed and Kristle Chase is on sight. Keys for the front door and the office she uses will be given New Business: Living Nativity- Janelle Johnson will be the liaison from Trinity. Co-op Ministry-? Executive Session: Richard adjourned the meeting at 8:45pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date is November 11th, 2021 November Council assistant: Willis Chase **Minutes approved on November 11, 2021 - Regular Council Meeting** rjfl Present: Richard Larson, Jake Boonstra, Willis Chase, David Martin, Chris Slinden, Dan Cannon, Jeff Niedenthal, Janelle Johnson, Pastor Megan Preston.
Richard called the meeting to order at 7:00 pm Devotions: Richard After a motion to add electric keyboard discussion to the agenda, the agenda was approved by Chris and seconded by Dan. Motion carried Dennis Brown joined the meeting to ask for a volunteer to open the church and start the coffee pot for a short term commitment while he is away. Dave Martin offered to do this. Also updated us on the back-pack program. Reports: Secretary’s: Minutes from both the August 12th and August 22nd special meeting, were reviewed and a motion to approve was made by Dave and seconded by Jake. Motion carried. Treasurer’s: motion to approve by Willis and seconded by Jake. Motion carried Pastor’s: Pastor will be away attending the wedding ceremony of her youngest brother. Remote intern Pastor Sara @ Peace Lutheran will be performing regular duties with Pastor Megan as mentor. Several churches in the Synod are looking for ministers at this time. Pulpit supply remains low. Partnering with Litchfield churches is still successful. Zion currently pays the fee for the tech services and we should pay our share of $50.00 dollars per month to continue these services. A motion was made by Dan and seconded by Willis to continue these services and pay the $50.00 per month through the end of November. Motion carried 7-1. 20th anniversary of 9-11 this year. Dennis Brown will ring the bell twenty times before the Sunday service on September 12th to remember this tragic event and honor all those who lost their lives that fateful day. Committee Reports: Christian Education and Youth: i. VBS- not this year ii. Sunday School Rally Day- Planned for October 10th and Adult Education starting that day also. Organizations and Activities: i. Tables of Eight- completed for the year ii. Coffee Fellowship- continues, need volunteers to sign-up Finance and Stewardship: Looking at private company for materials needed for stewardship drive. Missions and Outreach: i. God’s work our hands- wash windows at South Grove and clean-up around the church is planned. ii. Mission Auction- planned for October 24th iii. Project Hope Backpack- First and third week of October. The 7th and 21st. Menu’s will be posted in the narthex and backpacks will be picked up. Personnel: i. Job Descriptions- no update Worship, Music, Arts: New liturgy planned, healing service planned for October 10th, confirmation October 31st (1 student), electric eternal flame candle to be installed by the first part of November, wedding policy booklet in the process of being updated. September communion dates are 9/5 and 9/19. October dates are 10/3, 10/17 and 10/31. Properties: i. Parsonage walk through- not completed yet Old Business: Membership Records-on going Outdoor Sign-quotes from Viking signs Kristle Chase proposal- September 14th lease agreement as written, 1 or 2 days per week, $15/day rent, use of first office room through January 22nd, motion to approve by Jeff and seconded by Jake. Motion passes 7-1. New Business: Electric keyboard- worship committee to do research on options Executive Session: Richard adjourned the meeting at 8:50pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date October 14th, 2021 October Council Assistant: Jeff Niedenthal **Minutes approved on October14, 2021 - Regular Council Meeting** rjfl Called to order 10:55 am.
Members present: David Martin, Jeff Niedenthal, Daniel Cannon, Jake Boonstra, Richard Larson. Agenda:
Discussion was held. David has visited with our property/liability insurance agent and a company underwriter with the question, “If we are covered, do we need additional coverage and how much would that cost?” David said the amount quoted was $50 additional premium per year. Additional discussion was had concerning the acceptance of this idea by the general congregation. The council noted this concern but felt a majority of the congregation would support leasing out an office space for the services Ms. Chase will perform for the community. Other discussion was had concerning if this action would set a precedence that a future lease would take advantage of. Since no final action will be made until the regular council meeting set for September, the question was called. Motion carried by a vote of 4-1. Motion by Jeff, seconded by Dan to adjourn the meeting, Carried. 11:23 am. Submitted by; Richard Larson **Minutes approved on September 9, 2021 - Regular Council Meeting** rjfl Present: Richard Larson, Pastor Megan Preston, Willis Chase, Jeff Niedenthal, Dave Martin, Chris Slinden.
Richard Larson called meeting to order at 6:59pm Devotions: Jeff Niedenthal – N/A Motion to approve Agenda by Jeff Niedenthal, seconded by Dave Martin. Motion carried! Reports: Secretary’s: No Report, Janelle was Absent. Motion to approve by Jeff, second by Willis, motion carried! Treasurer’s: No Report at this time. Electronic copies will be sent to council members. Will approve August Treasurer’s report at September council meeting. Willis motioned, second by Chris, motioned carried! Pastor’s Report: Pastor attended Peace Lutheran to help answer questions about new student pastor. Pastor Meghan will be a supervisor pastor for the new student pastor at Peace Lutheran. Committee Reports: Christian Education and Youth: Janelle was absent, but discussed possible VBS date, and discussion on Sunday School Committee. Organizations and Activities: Jake was absent, no new report. Discussion on Tables of 8, and confirmed that coffee and fellowship still running smoothly. Finance and Stewardship: Under Budget. Discussion on a 2 ideas for stewardship campaign to promote long term confidence in money spending. Mission and Outreach: Possible date for Mission Auction date of Oct 24, 2021, will leave open for discussion. Mission BBQ was attended by approximately 175 people, raising $2173. $2116 will be donated to Grove City C.A.R.E. idea’s for September 12th 2021 “God’s Work Our Hands” are, clean up around church, replace wooded barrier around playground, provide ground cleanup at South Grove Assisted Living. Personnel: Job description was delivered to Virginia. Will still be reaching out to other employees. Worship, Music, & Arts: Welcomed Melissa Bergstrom to the committee. Beckville Picnic Grounds will host service on September 5th at 8:30. New setting for “Beneath the Tree”. Sunday school worship, one worship per month, being kid friendly. Healing service sometime in October. October 31st – Confirmation. Have Ryan Buer install “Eternal Flame”. November 7th will be “All Saints” service. Discussion of a new Keyboard for outdoor services. Purple paraments in process, will have by Ash Wednesday. Properties: Dan was absent. Discussion on repairs at Parsonage. Other Committee’s: N/A Old Business: Review COVID 19 Preparedness Plan and Building Use, checking into requirements. Will be taken off agenda. Membership records – Late September Outdoor Sign – Check with Viking Sign on possible options. Dave Martin Motioned to budget $15,000 for Sign Quote with Viking Sign, was seconded by Chris Slinden, motioned carried! Party to Rival all Parties - Remove from agenda, because of COVID. Will revisit in December. Coop Church’s – Continuing to explore ways to work together. Remove from old business. Kristle Chase Proposal – Discussion, Motion by Jeff Niedenthal, second by Willis to examine lease agreement with Kristle Chase for temporary workspace at Trinity Lutheran Church. Motion carried. Will have a special council meeting on August 22nd, 2021, at 10:45pm, to discuss topic. New Business: Mission Auction - Possible date of October 24th, 2021 Informal Request by Missy Bergstrom for hosting a sewing event at Trinity Lutheran Church. After discussion all council members agree, she may pursue hosting the event. Executive Session: President Richard Larson adjourned meeting at 8:25 p.m. Closed with Lord’s Prayer. Chris Slinden, acting Secretary Next meeting September 9th, 2021. May Council Assistant: Richard Larson. **Minutes approved on September 9, 2021 - Regular Council Meeting** rjfl |
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