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Church Council Minutes |
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Present: Greg Jans, Jeff Niedenthal, Sonia Liedman, Willis Chase, Richard Larson, Dave Martin, Janelle Johnson, Pastor Megan Preston
Greg called the meeting to order at 6:59 pm. Devotions: Janelle Johnson Agenda approved as presented Reports: Secretary’s Minutes from the July 9th, 2020 meeting were reviewed and after a few revisions, a motion to approve was made by Jeff and seconded by Willis. Motion carried. Treasurer’s: Holding our own! A motion to approve was made by Richard and seconded by Willis. Motion carried Pastor’s: Pastor Megan stated she was back from vacation and had performed a wedding for Damian Zaeska and Courtney Malvin while she was on vacation in Lutsen. Trinity is conducting indoor church services on Sundays at 10am. We will be looking for feedback from families on what they feel will work for them with Sunday School. Confirmation will still be held on Reformation Sunday in October. Becky will be on vacation September 3rd-8th. Pastor stated she is looking to go to Southgrove to give a service and Holy communion. Hopefully clergy visits will be allowed soon. Committee Reports: Christian Education and Youth: meet the middle of the month Organization and Activities: N/A Finance and Stewardship: move the insurance money for the sign to the building fund. Mission and Outreach: Backpack Program follow-up, Mission Auction?, God’s work our hands scheduled for Sunday, September 13th. We will be joining with other churches. Personnel: schedule annual reviews Worship and Music: A motion to move worship services back outdoors starting August 30th and continuing through September was made by Jeff and seconded by Sonia. Motion carried. September communion dates are 9/6 and 9/20. Janelle Johnson and Sherri Bergstrom and Altar guild for September. A healing service is being planned. Properties: A motion was made by Jeff and seconded by Richard for Sonia to purchase Flag Banners with Trinity’s name on them to use until a replacement sign is purchased. A budget of $250.00. Motion carried. Other committees: N/A Old Business: Membership records-on going Qualified charitable distributions-resend letter Emergency plan- on hold Painting the altar- call Brian Worship Plan-see above Outdoor sign-researching different kinds and price points CARES ACT charitable giving-research qualifications New Business: Review COVID-19 Preparedness Plan Executive Session: Greg adjourned the meeting at 8:35 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: September 10th, 2020 September Council Assistant: Sonia Liedman **Minutes approved on September 10, 2020 Regular Council Meeting** rjfl
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Present: Greg Jans, Dave Martin, Janelle Johnson, Richard Larson, Jeff Niedenthal, Willis Chase, Pastor Megan Preston
Greg called the meeting to order at 7:09 pm. Devotions: Dave Martin Agenda approved as presented by Jeff, seconded by Dave. Motion carried Reports: Secretary’s Minutes from the June 11th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Dave. Motion carried Treasurer’s: June offerings were significantly higher than we usually see for a summer month. Our PPP government loan period has expired and Sonia will be filing the paperwork to convert it to a grant. We should qualify to have the entire $21,984 loan converted to a grant. We received our reimbursement from the Meeker Area Ministries for the cost of the March Backpack program. There’s a provision in the Covid CARES act that makes charitable donations to nonprofits in 2020, 100% deductible on Federal taxes. There’s also a deduction allowed ($300 individual, $600 joint) for those who don’t itemize. A motion to approve the treasurer’s report was made by Jeff and seconded by Dave. Motion carried. Pastor’s: We’ve had two outdoor and two indoor services in the last month. We will be prerecording musical selections to play during the indoor services. Pastor Megan is still working with the Litchfield area churches and streaming Sunday morning services. While Pastor Megan is on vacation, there will be no services on Sunday, August 2nd and Sunday, August 9th. Pastor Mindy Czycalla will be on call during this time. While on vacation, Pastor Megan will preside over a wedding in Lutsen for Damian Zaeska and Courtney Malvin. Pastor Megan painted the parsonage kitchen and 1/2 bath while at home during Covid as well as keeping things running in the church office. We have also paid out the mission support to Green Lake. Committee Reports: Christian Education and Youth: Sunday School Plan for the fall? Organizations and Activities: N/A Finance and Stewardship: N/A Missions and Outreach Ministry: Backpack program? Baptist Church has a new minister. Personnel: Still looking to fill the Sunday School coordinator position Worship and Music: placed order for electrical eternal candle, prepackaged juice/wafer sets have been ordered for communion, communion will be on the 1st and 3rd Sundays, church services are running about 30-45 minutes, options are being discussed to use recorded images for special music, reading stories, reading lessons, etc. to involve the congregation. Properties: N/A Other committees: N/A Old Business: Membership records-ongoing Qualified Charitable Distributions- resend previous information sheet Emergency plan-on hold Painting the Altar- to be completed this summer New Business: Worship Plan-continue indoor service. While Pastor Megan is on vacation, service will be online only. Review COVID-19 Preparedness Plan-see attached copy Outdoor Sign-getting bids for replacement, approximate $5359.00 with insurance value at $4209.00. Clean-up of old sign debris set for Friday, July 10th. Will look at other alternatives for a new sign design. Executive Session: Greg adjourned the meeting at 8:15 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: August 13th, 2020 August Council Assistant: Janelle Johnson **Minutes approved on August 13, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Sonia Liedman, Dave Martin, Janelle Johnson, Gabby Swisher, Willis Chase, Pastor Megan Preston.
Greg called the meeting to order at 7:05 pm. Devotions: Gabby Swisher read the 91st Psalm. Agenda approved as presented. Reports: Secretary’s Minutes from the May 14th, 2020 meeting and the May 27th, 2020 Special Church Council meeting were reviewed and a motion to approve both was made by Sonia and seconded by Willis. Motion carried. Treasurer’s: A motion to approve was made by Dave and seconded by Gabby. Motion carried. Pastor’s: Online worship on Facebook and with the Litchfield area churches on KLFD is going well and Trinity’s first drive up service was successful. Plans for the next drive up service on June 14th will honor our graduates with quilts. A picture of each graduate and their future plans will be mailed to the congregation members. Mailings are being sent to our Sunday school children every week, as well, and include activities and readings for them to do. Green Lake ministries has cancelled all summer activities for 2020 and the annual quilt auction will be an online only event this year. Pastor Megan will be on vacation July 27th through August 10th. Committee Reports: Christian Education and Youth: N/A Organizations and Activities: N/A Finance and Stewardship: N/A Missions and Outreach: N/A Personnel: N/A Worship and Music: N/A Properties: N/A Others: N/A Old Business: Membership records- on going Qualified charitable contributions- flyer sent to members with information Emergency Plan- on hold for now Painting the alter- still planned for this summer New Business: Worship Plan- June 14th honor graduates at drive up service, June 21st will be a drive-up service as well. Special thanks to the volunteers who are helping coordinate the drive-up services. A motion for Sonia to purchase a new I-Pad for the church was made and so moved by Janelle and seconded by Willis. Motion carried. Executive session: Greg adjourned the meeting at 8:04 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: July 9th, 2020 July Council Assistant: Dave Martin **Minutes approved on July 9, 2020 Regular Council Meeting** rjfl Present via zoom: Pastor Megan Preston, Sonia Liedman, Richard Larson, Greg Jans, Willis Chase, Janelle Johnson, Jeff Niedenthal.
Greg called the meeting to order at 7:02 pm. Devotions: Pastor Megan, Question? Where have you seen or felt or experienced God in these last two months? Add to agenda, tentative plans to worship again, what we need to do. Motion for approval of agenda, as amended, by Richard, seconded by Willis, motion carried. Reports: Secretary’s Minutes from the April 16th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Sonia. Motion carried. Treasurer’s: PPP loan was applied for at Grove City Bank with the help of Doug Adams. Trinity was approved for a $22,000.00 loan that will cover 2 months of expenses. If 75% is used for payroll and 25% for utilities the loan turns into a grant and any unused monies will be returned. Our reporting will consist of providing W-2’s for the first months and providing payroll records. A move to approve the treasurer’s report as presented was made by Willis and seconded by Richard. Motion carried. Pastor’s: Online worship on Facebook and with Litchfield area churches on KLFD through the end of May for sure. Calling people, sending cards and zoom calls with colleagues to stay in touch and provide support and ideas are ongoing. The Holden Village trip this summer has been postponed. After conversation with Jenna and Ashley, there will be no VBS this year. At this time, Green Lake will not be having summer camp the month of June. A July start is a possibility. Communion Liturgy will be used starting May 17th. Home communion liturgy has been sent to members homes. Committee Reports: Christian Education and Youth: N/A Organizations and Activities: N/A Finance and Stewardship: N/A Mission and Outreach: World Hunger Appeal, Mission Barbecue still a possibility in August. Personnel: N/A Worship and Music: N/A Properties: Elevator inspection Others: N/A Old Business: Membership Records- Becky is watching videos and training on the ICON system. Qualified Charitable Distributions- Richard will work with Pastor Megan to print and edit a flyer to be sent to members. A motion was made by Willis and seconded by Sonia to approve this. Motion carried. Emergency Plan- on hold for now Painting Altar- Brian Weseman will paint this summer. New Business: Gifts of Grace- Southwest MN Synod fund grants, matched by Lilly Foundation, to help with retirement savings initiatives through the Synod and education debt for pastors. Synod webinars for guidance to church presidents and other committee members are available. Worship Plan - Thoughts on how to create worship gatherings while maintaining social distancing. Executive Session: Greg adjourned the meeting at 7:48 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: June 11th, 2020 June Council Assistant: Gabby Swisher Special Church Council Meeting- May 27th, 2020, 7:00 pm. Present via zoom: Pastor Megan Preston, Richard Larson, Janelle Johnson, Gabby Swisher, Willis Chase, Greg Jans, Sonia Liedman, Jeff Niedenthal. Information update mailing to be sent. Pastor Megan leads in prayer. List of individual priorities in terms of worship.
After discussion it was decided that Trinity would have a drive-up service in the church parking lot on June 7th at 10:00am with Holy communion. Additional services to be decided as we go. Meeting adjourned at 7:35pm Janelle Johnson, Secretary **Minutes approved on June 11, 2020 Regular Council Meeting** rjfl Present via zoom: Pastor Megan Preston, Janelle Johnson, Gabby Swisher, Greg Jans, Richard Larson, Willis Chase, Jeff Niedenthal
Greg called the meeting to order at 7:08 pm Devotions: Pastor Megan, Question? Phrase or words to describe how you’re feeling and what your week is like. Read Psalm 46 Approval of Agenda Reports: Secretary’s Minutes from the March 12th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Richard. Motion carried. Treasurer’s: March offerings down 30% compared to March 2019. Expected as long as we are under state restrictions on gatherings. Analysis of direct deposit/electronic giving is consistently averaging about $2550.00 per month. Monthly expenses are about $14,268.00. I’m preparing the paperwork to apply for a Payroll Protection Program loan that is part of the COVID-19 Stimulus package. Please take a couple minutes to read the following e-mail and watch the video on the PPP program that was prepared by the ELCA. Our current payroll obligations are about $8,800/month for salaries and benefits. We should qualify for a loan of $18,800 to help us bridge the next couple of months. If 75% of the loan is used for payroll, the loan will be completely forgiven- we would not have any problem meeting this requirement. Greg will take the deposit to the bank during Virginia’s absence. Treasurer’s report motion to approve by Willis and seconded by Jeff. Motion carried. Church council President Greg Jans made a motion to let Sonia, Church Council Treasurer, apply for the SBA Payroll Protection Loan, through First State Bank of Grove City. So moved by Richard and seconded by Jeff. Motion carried. Pastor’s: Online Worship on Facebook and with Litchfield area churches on KLFD. Mailings with activities being sent to Sunday School students and others along with Holy Week Devotional materials. Calling shut-ins. Will visit with Trinity Visitors to enlist them to call as well. Committee Reports: Christian Education and Youth: Looking to plan a year end bash as soon as allowed. Organizations and Activities: N/A Finance and Stewardship: A motion was made by Jeff and seconded by Richard to give the Lenten soup and sandwich dollars to the Backpack program. Motion carried. Mission and Outreach: Two people have applied for and received grants from the Trinity Scholarship Fund. Others have applied, but haven’t completed the necessary paperwork as of April 4th. Personnel: Still paying Mary salary for choir. Worship, Music, and Arts: Palm Sunday Cantata and monologues will still be done, as allowed, sometime in the future. Properties: Stained glass windows and flashing have been repaired as quoted. The screens were too damaged to be repaired and have been disposed of. Quotes have been received on shingles as well as metal for the main church structure. To be discussed more in the future. The parsonage soffits are still being looked at. The valley vents look ok. Old a Business: Qualified charitable contributions New Business: Celebration of some sort after restrictions are eased. Executive Session: Greg adjourned the meeting at 8:00 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: May 14th, 2020 May Council Assistant: Youth **Minutes approved on May 14, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Dave Martin, Willis Chase, Janelle Johnson, Pastor Megan Preston, Jeff Niedenthal.
Greg called the meeting to order at 7:02 pm Devotions: Pastor Megan- Lenten devotional material 2020 Goals: To be determined Move to add, COVID-19 Discussion and Windmill Days to the agenda A motion to approve the agenda, as amended, by Willis and seconded by Dave. Motion carried. Reports: Secretary’s Minutes from the February 20th, 2020 meeting were reviewed and a motion to approve was made by Dave and seconded by Willis. Motion carried. Treasurer’s: We’re in great shape financially again this month. Sonia included in her notes that both liability and worker’s compensation insurances are now paid monthly on an autopay schedule. The parsonage’s landline telephone service will be cancelled effective March 23rd, resulting in $50.00 per month savings. Church internet service has been upgraded to 40MB. 2021 envelope boxes will be ordered soon. Ordering 110 boxes for a total cost of $380.00. Church checking account checks will also be ordered. Pastor’s: Pretty typical month of ongoing Lenten activities and preparing for Easter. Pastor Megan will be away the weekend of April 24th-27th. Committee Reports: Christian Education and Youth: N/A Organizations & Activities: Lenten soup and sandwich meals are all planned. Remind people to sign-up to be Sunday morning coffee servers. Finance and Stewardship: N/A Missions and Outreach: Backpacks ready to go. Worship, Music and Arts: Summary of notes from March 3rd, Worship committee meeting. March communion dates: 3/1 and 3/15. April communion dates: 4/5, 4/9 (Maundy Thurs), 4/12 (Easter 2 services) and 4/19. May communion dates: 5/3, 5/17 and 5/31 (Pentecost) Honor Graduates on Sunday, May 3rd. Sunday, May 24th, worship time changes to 9:30 am and coffee at 10:30 am. Properties: The altar will be painted this summer. Other Committees: N/A Old Business: Updating membership records-Sonia and Pastor Megan met on February 28th. The church directory seems to be the most up to date resource Qualified charitable distributions-Richard Emergency Plan- Committee members meeting with Stephanie Johnson, Meeker county emergency planner, on Monday March 16th. Painting the altar and window in sacristy- summer Regional gift planner- Jeff follow-up for response Parsonage landline-disconnected Parsonage soffits- still in progress. Church picnic- community wide?, perhaps combine with National community night out. Lucas Machine- Donation check sent. Trinity has prepared a matching funds challenge letter to be sent to the other area churches. A motion was made by Dave and seconded by Jeff to send this letter. Motion carried. New Business: COVID-19- Discuss plan with Stephanie Johnson at planned March 16th meeting. Also, read over the example of American Lutheran Church of Worthington Health Plan in regards to this issue. Windmill Days-a motion was made by Jeff and Seconded by Willis to give a $50.00 donation to the Windmill days event. Motion carried. Executive Session: Greg adjourned the meeting at 8:06 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: Thursday May 14th, 2020. No April meeting planned. April Council assistant: Youth **Minutes approved on April 16, 2020 Regular Council Meeting** rjfl Trinity Lutheran Church-Regular Church Council Meeting-February 20th, 2020
Present: Greg Jans, Gabby Swisher, Janelle Johnson, Sonia Liedman, Jeff Niedenthal, Dave Martin, Willis Chase, Pastor Megan Preston. Greg called the meeting to order at 7:04 pm No devotions Organizational meeting: Executive Committee Positions: President: Greg Jans, Vice President: Richard Larson, Treasurer: Sonia Liedman, Secretary: Janelle Johnson Committee Liaisons: Christian Education and Youth: Gabby Swisher Properties: Greg Jans Organizations and Activities: Janelle Johnson and Dave Martin Finance and Stewardship: Sonia Liedman Mission and Outreach: Richard Larson Personnel: Jeff Niedenthal Worship, Music, Arts: Willis Chase Monthly Council Assistants: March, April, May: Confirmation and Youth, June: Gabby Swisher, July: Dave Martin, August: Janelle Johnson, September: Sonia Liedman, October: Jeff Niedenthal, November: Richard Larson, December: Willis Chase, January 2021: Greg Jans, February 2021: GabbySwisher. A motion to approve as presented was given by Dave and seconded by Willis. Motion carried. Additions to the agenda as presented: Lucas Device to new business. Agenda approved. Reports: Secretary’s Minutes from the January 9th, 2020 meeting were reviewed and a motion to approve was made by Dave and seconded by Gabby. Motion carried. Minutes from the annual meeting were reviewed and a motion to approve was made by Sonia and seconded by Willis. Motion carried. Treasurer’s: Our regular envelope offering was almost double our expected amount in January! We’re off to a good start. Last year we received $20,000.00 in prepaid 2021 contributions. Those have been moved into the savings account and identified as a 2021 liability on the books. We have changed insurance companies and will be paying our premiums on a monthly basis via auto-pay The money raised from the Mission Auction was $3647.00 and it was sent to the Synod. The Sunday School will be giving some money to the backpack program. Checking on interest rates on CD’s versus money market account. After a review of the financial statements and graphs a move to approve the treasurer’s report was made by Willis and Seconded by Gabby. Motion carried. Pastor’s: Pastor Megan commented on Worship services and visits she has been making. She was covering for Pastor Mindy, while Mindy was on vacation, on a need to basis. She completed her 3 Years of new pastor required meetings and helped with the planning for upcoming new pastors. She attended a group meeting where the conversation was on child care in Meeker county and what can be done to increase the availability of childcare providers. More on this subject to come. Over 20 kids and their parents attended the gathering at the Amaze n Farmyard in February. Great time! Pastor Megan is preparing for Lent and Easter. Pastor Megan will be the on-site minister at Green Lake Bible camp in June for a week. Committee Reports: Christian Education and Youth: Sunday School back in full swing after Christmas break. Organizations & Activities: Planning Lenten soup and sandwich suppers Finance & Stewardship: N/A Missions & Outreach Ministry: Dennis Brown is coordinating the Backpack Program for March. Donations have been good Personnel: N/A Worship, Music, & Arts: Make own Liturgy during Lent and Easter season. A motion was made by Willis and seconded by Janelle to give approval to the Worship committee to purchase a new eternal worship light for the sanctuary. Motion carried. The graduates will be honored during worship on May 8th, 2020. Properties: N/A Other committees: N/A Old Business: Updating Membership Records- committee meeting to be held Friday, February 28th Qualified charitable distributions- Richard Council committee members reports- done Council Retreat-Saturday, February 22nd 8:30 -3:00 Emergency Plan- Dave to contact committee to meet Painting altar-Willis to make new finial, Greg to contact Brian Weseman about painting. New Business: Regional Gift Planner-Jeff Parsonage Landline phone- no longer needed Parsonage soffits- 201 Building to check leaks Tables of 8- discussion of trying something new this year, possibly a picnic Lucas Device-The Grove City rescue squad is looking to purchase a Lucas Device which aids in resuscitation during cardiac arrest. They approached the church for a possible donation, as this equipment is quite expensive. A motion was made by Dave and seconded by Willis to use the remainder of our Thrivent grant dollars in the amount of $718.30 for this donation. Motion carried. Executive Session: Greg adjourned the meeting at 8:37 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date is March 12th, 2020 March Council assistant: Confirmation Youth **Minutes approved on March 12th, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Brian Weseman, Sonia Liedman, Jeff Niedenthal, Richard Larson, Janelle Johnson, Pastor Megan Preston
Greg called the meeting to order at 7:02 pm Devotions: Greg Jans-How can we reach people in our community? Move to add, paint the altar, to the agenda. A motion to approve the agenda was given by Jeff and seconded by Brian. Motion carried. 1:1 Challenge- Jeff talked with a Muslim about his religion. 2019 Goals-Nothing new to add Reports: Secretary’s Minutes from the December 19th, 2019 meeting were reviewed and a motion to approve was made by Brian and seconded by Sonia. Motion carried Treasurer’s: After reviewing the reports and discussion about the Building, Endowment, and the need for a long term account for the repair of the stained glass windows, a move to approve was given by Jeff and seconded by Brian. Motion carried. Pastor’s: Pastor Megan stated that Christmas went well. There was one funeral for Leroy Johnson. The large wreath in front of the church was taken down and there is a need to address the repair of the altar. The campers fund, again this year, will have a grant available for 75% of the costs, with the family paying the 25% balance. Approximately 7 first communion youth are available to attend a 1st communion kids retreat in February or March. A motion was made by Jeff and seconded by Brian to cover the $85.00 cost per student. Motion carried. Pastor, and her family, will be going to Holden Village in July where she will be continuing her education. Committee Reports: Christian Education and Youth: N/A Organizations and Activities: N/A Finance: Discussed during the treasurer’s report Mission and Outreach: Mission Auction will have a prepared meal, Richard will go on KLFD newsmakers to talk about the event on January 26th after the annual meeting. More Info on charities to come. Backpack program in March Personnel: No progress on finding a Youth ministry leader. The year-end bonuses, given to the employees, were greatly appreciated. Worship, Music, Arts: Worship committee met on January 7th. January communion dates are 1/5 and 1/19. February dates for communion are Sunday’s 2/2 and 2/16 and Ash Wednesday 2/26. Some paraments are in need of replacing. Pastor’s mother-in-law custom makes paraments. She will come meet with the committee to discuss. Altar/communion rail needs painting Properties: Altar will be painted. A switch to a new insurance company was made for the properties. The new deductible is $2500.00 instead of $1000.00, but premiums are less. Window in church has been fixed. Other committees: N/A Old Business: Updating Membership Records- a committee meeting date has been set Long term maintenance of stained glass windows Annual meeting-January 26th Qualified charitable distributions- Richard will find info to distribute that is understandable. Council Committee members Council retreat- date will be February 22nd at Bikes by Bob New Business: Preparing for an active shooter and emergency procedures- Dave Martin will set dates for committee group to meet. Complete by April Executive Session: Greg adjourned the meeting at 8:15pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date is February 20th, 2020 February Council Assistant: Jeff Niedenthal **Minutes approved at February 20, 2020 Regular Meeting** rjfl Trinity Lutheran Church-Regular Church Council Meeting-December 19th, 2019
Present: Greg Jans, Sonia Liedman, Jeff Niedenthal, Richard Larson, Brian Weseman, Gabby Swisher, Janelle Johnson, Pastor Megan Preston Greg called the meeting to order at 7:00 pm Devotions: Janelle Johnson A motion to approve the agenda was given by Jeff and seconded by Brian. Motion carried. 1:1 Challenge-Should we consider opening our soup and sandwich suppers up to the public? 2019 Goals 1: Researching Local Hunger Needs-Challenges: Does Grove City have homelessness? Can more services be provided through Meeker Area Ministries? 2:Stream Worship Services 3:Youth and Family Ministry Position-search continues Reports: Secretary’s Minutes from the November 14th, 2019 meeting were reviewed and a motion to approve was made by Brian and seconded by Jeff. Motion carried. Treasurer’s: After reviewing the report, a motion to approve was made by Jeff and seconded by Brian. Motion carried. Pastor’s: Pastor Megan stated that there was good attendance for Advent services. She felt the banner that was colored by attendees during Advent services turned out well and was hung in the narthex for the holiday season. There was 1 Baptism in December. Pastor continues to train on the ICON information system and also training on the subject of combating Islamophobia. Pastor Megan will be on vacation December 25th through January 2nd. The annual meeting ballot is in the process of being completed. Committee Reports: Christian Education and Youth: Sunday School Christmas program went well. Sunday school will resume on January 12th. It was suggested that we advertise for the Youth and Family Ministry position through the Synod website and also by using social media. There is $500.00 available to use in Sunday School. Organizations and Activities: There were 3 soup and sandwich suppers during Advent. All went well. Sign up sheets are available during coffee time before worship for future coffee serving times. Please sign up as able. Finance: N/A Mission and Outreach: The Holiday Project was a success again this year. All tags were fulfilled. Planning is underway for the Mission Auction which will be after the annual meeting on January 26th. Personnel: N/A Worship, Music, Arts: A nativity scene was donated by Gloria Lundin to the church. There will be a Global service planned after Easter. Properties: The furnace in the church has been fixed and so has the leak in the church roof. New Insurance quotes are being looked at and need to be decided on before the first of the year. There’s an interior window and wall that needs to be fixed and painted inside the Sacristy. There needs to be discussion about the need to address the issue of new shingles for the church. Other committees: Discussion on recent charitable mailings received by the church. Old Business: Updating Membership Records- aggressively tackle after the first of the year. Long term maintenance of stained glass windows-Valley Construction bid amount is $4655.00. Discussion about the Building and Repair fund and the need for a stained glass window repair fundraiser. Annual meeting date- set for January 26th Cosmos learning center donations-completed Qualified charitable giving distributions A motion to approve the 2020 budget was made by Richard and seconded by Brian. Motion carried. New Business: Council committee members Council retreat- February 8th at Green Lake February Council meeting- change to February 20th Motion made by Jeff and seconded by Richard to give church employees a $300.00 year end bonus. Motion carried. Executive Session: Greg adjourned the meeting at 8:45pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date is January 9th, 2020 January Council Assistant: Greg Jans **Approved Minutes at Council Meeting, January 9, 2020** |
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