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Church Council Minutes |
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Present: Greg Jans, Richard Larson, Jeff Niedenthal, Sonia Liedman, Willis Chase, Janelle Johnson, Pastor Megan Preston. Greg called the meeting to order at 7:07 pm Devotions: Richard read a piece on “Gratitude” Agenda modified to include front door repair and addressing the noise coming from the refrigerator in the sacristy. Also adding to Old business: Air exchange Approved as amended by Willis and seconded by Richard. Motion carried. Reports: Secretary’s Minutes from the October 8th, 2020 meeting were reviewed and a motion to approve was made by Willis and seconded by Richard. Motion carried. Treasurer’s: We are still on solid ground financially. We received generous offerings in October as well as prepaid 2021 pledges. We had budgeted $1000.00 for Green Lake and are in a financial position to meet that planned amount. The iPad livestream experiment seems to be working. We initially bought a less expensive tripod, but this month we purchased a much more solid tripod since we will be continuing the Facebook ministry for some time. We spent $180.00 on two large outdoor banners for the church to bridge the gap until we decide on a permanent sign. The paperwork was submitted and our PPP loan was forgiven. The loan was just under $22,000.00. A motion to approve the treasurer’s report was made by Jeff and seconded by Willis. Motion carried. Pastor’s: Worship modifications may be needed. Cooperation with the Litchfield churches is ongoing. Pastor will be off November 13th, 14th, and 15th. Pastor’s student loans have officially been paid off with help from the Gifts of Grace Program. Monies for this can now be put somewhere else in the future. We can decide. Confirmation will continue for one more week and then will be off for Advent. Committee Reports: Christian Education and Youth: We will continue to have bags with activities and Bible study to take home for the Sunday school twice a month in December. About 20 bags have been picked up each time. Organizations and Activities: N/A Finance and Stewardship: Grove City fire and rescue have requested their annual donations. We have given $250.00 in the past. A motion was made by Jeff and seconded by Richard to give $250.00 this year. Motion carried. Missions and Outreach Ministry: Operation Christmas Tree UCAP, Jeff will call to follow-up for this year. Personnel: N/A Worship, Music, and Arts: Dates to remember: Set up for Advent 11/22, 11/25 Thanksgiving eve service (web-based) Advent services on Wednesday will be Facebook live and at 6:30 pm on KLFD. The Holden village service will be followed. Christmas Eve service on 12/24 tentatively set for 4:00pm in person. Subject to change. There was a meeting to discuss the replacement of the green paraments. A pattern was decided on. The cost is $980.00 dollars. A motion was made by Richard and seconded by Jeff to use Thrivent Choice dollars for this expense. Motion carried. Properties: N/A Other Committees: N/A Old Business: Membership Records- on going Painting the altar-put in the newsletter that we are looking for someone to do this task. Outdoor Sign- temporary sign in place Building use Guidelines- updated Air exchange- checking on output New Business: Review COVID -19 Preparedness Plan- updated as needed Refrigerator in Sacristy- will check noise and warranty info Front door repair- repair as needed Annual Meeting-dates will be January 24th for the meeting and January 31st as a back-up date. A motion to approve was made by Richard and seconded by Jeff. Motion carried. We need 10% of the congregation for a quorum. Executive Session: Greg adjourned the meeting at 8:16pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date: December 10th, 2020 December Council Assistant: Greg Jans (replacing Willis Chase) **Minutes approved on December 10, 2020 Regular Council Meeting** rjfl
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Present: Greg Jans, Richard Larson, Jeff Niedenthal, Sonia Liedman, David Martin, Janelle Johnson, Pastor Megan Preston.
Greg called the meeting to order at 7:06pm Devotions: Jeff read a piece on “Leaders” Agenda approved as presented by Richard, seconded by Jeff. Motion carried Reports: Secretary’s Minutes from the September 10th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Richard. Motion carried. Treasurer’s We’re holding our own. Revenues down a bit. We received $860.00 in memorial donations that were earmarked for the General Fund. Our office expenses were higher due to the yearly payments for the church management software and our computer support contract. The August Synod donation and Pastor Megan’s August benefits payment were both paid in September. Paperwork will be submitted this month to get the PPP loan converted to a grant. The bank has changed its name and website address. It’s Grove Bank and the website is grovebancorp.com Pastor’s We have moved back inside for worship. Confirmation will be in partnership with other local churches and consist of zoom calls and others in the business community will also participate to discuss their contributions and expertise in their chosen areas. We need to take a closer look at our long-term goal of live streaming worship services effectively. Questions to consider: What do we need?, Who do we need?, What will the overall product look like? Committee Reports: Christian Education and Youth: Twice a month take home bags for Sunday School will be available. Organizations and Activities: N/A Finance and Stewardship: Remember Green Lake Missions & Outreach: Collecting back-pack program donations Personnel: N/A Worship, Music, & Arts: There will be no Thanksgiving eve coffee and pie and no Advent soup and sandwich this year Properties: Brian W. will not be able to paint the altar. We will need to find an alternative and the spindle tops on the altar will be repaired and replaced as needed. Other committees: N/A Old Business: Membership Records- on going Emergency Plan- on hold Outdoor Sign- Richard and Jeff will form a committee and do a temple talk on exploring the options to replace the outdoor sign that was destroyed earlier this year. New Business: Review COVID-19 Preparedness Plan: updated as needed and posted in the entryway Building use guidelines: Guidelines document completed. ***A motion to allow outside events at the fellowship hall with agreement that the guidelines provided will be followed was made by Richard and seconded by Sonia. Motion carried. Executive Session: Greg adjourned the meeting at 8:50pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: November 12, 2020 November Council Assistant: Richard Larson **Minutes approved on November 12, 2020 Regular Council Meeting** Present: Richard Larson, Willis Chase, Jeff Niedenthal, Sonia Liedman, David Martin, Janelle Johnson, Pastor Megan Preston
Richard called the meeting to order at 7:01pm Devotions: Sonia Agenda approved as presented Reports: Secretary’s Minutes from the August 13th, 2020 meeting were reviewed and a motion to approve was made by Willis and seconded by Jeff. Motion carried. Treasurer’s We still have money in the bank! Software and computer bills will be coming due in September The Green Lake challenge raised $3161.00 A motion to approve was made by Jeff and seconded by Dave. Motion carried. Pastor’s: Stable and continuing to work with the Litchfield area churches. Would like to continue to work with and collaborate in the future. We will be working together remotely on Confirmation. The plan for my continuing education as a group in October, probably won’t happen, but I will be taking the week of October 13th-19th for personal study. We need to address what our longer term goal of getting together as a group looks like and address what we’re hearing from our community. Where do we hear the Spirit calling us? Thinking bigger and broader, crisis can reignite spirituality. Committee Reports: Christian Education and Youth: Put together packets for families to pick up twice a month. Explore the possibility of reading a Bible story to put online for families to view and listen to. Organizations and Activities: N/A Finance and Stewardship: N/A Mission and Outreach: Sunday, September 13th, 8:30 am group service at the Starlite drive-in followed by God’s Work our Hands at the church to complete various projects and clean-up. Personnel: Annual reviews for staff set for September and October. Worship and Music: October services will be indoors and Communion dates are October 4th, 18th, and 25th. Barb Larson and Gwen Chase are on altar guild. Confirmation Sunday is October 25th. Prepackaged Communion elements have been reordered. Barb will make flags for prayer requests to be strung in front of the church by the entryway. There will be a five week prayer theme starting September 20th. Healing service will be October 11th, All Saints November 11th, and there will be a paraments meeting on September 19. Properties: N/A Other Committees: N/A Old Business: Membership records- on going Qualified Charitable Distributions- waiting to send letter Emergency Plan- on hold Painting the Altar- still planned Worship Plan- October back inside the church Outdoor Sign- plans for a temple talk to explain to the congregation New Business: Review COVID-19 Preparedness Plan- posted in the entryway. Hosting Groups- discussion about protocol for cleaning, making sure Plan is followed and meets guidelines. Executive Session: Richard adjourned the meeting at 8:25 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: October 8th, 2020 October Council Assistant: Jeff Niedenthal **Minutes approved on October 8, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Jeff Niedenthal, Sonia Liedman, Willis Chase, Richard Larson, Dave Martin, Janelle Johnson, Pastor Megan Preston
Greg called the meeting to order at 6:59 pm. Devotions: Janelle Johnson Agenda approved as presented Reports: Secretary’s Minutes from the July 9th, 2020 meeting were reviewed and after a few revisions, a motion to approve was made by Jeff and seconded by Willis. Motion carried. Treasurer’s: Holding our own! A motion to approve was made by Richard and seconded by Willis. Motion carried Pastor’s: Pastor Megan stated she was back from vacation and had performed a wedding for Damian Zaeska and Courtney Malvin while she was on vacation in Lutsen. Trinity is conducting indoor church services on Sundays at 10am. We will be looking for feedback from families on what they feel will work for them with Sunday School. Confirmation will still be held on Reformation Sunday in October. Becky will be on vacation September 3rd-8th. Pastor stated she is looking to go to Southgrove to give a service and Holy communion. Hopefully clergy visits will be allowed soon. Committee Reports: Christian Education and Youth: meet the middle of the month Organization and Activities: N/A Finance and Stewardship: move the insurance money for the sign to the building fund. Mission and Outreach: Backpack Program follow-up, Mission Auction?, God’s work our hands scheduled for Sunday, September 13th. We will be joining with other churches. Personnel: schedule annual reviews Worship and Music: A motion to move worship services back outdoors starting August 30th and continuing through September was made by Jeff and seconded by Sonia. Motion carried. September communion dates are 9/6 and 9/20. Janelle Johnson and Sherri Bergstrom and Altar guild for September. A healing service is being planned. Properties: A motion was made by Jeff and seconded by Richard for Sonia to purchase Flag Banners with Trinity’s name on them to use until a replacement sign is purchased. A budget of $250.00. Motion carried. Other committees: N/A Old Business: Membership records-on going Qualified charitable distributions-resend letter Emergency plan- on hold Painting the altar- call Brian Worship Plan-see above Outdoor sign-researching different kinds and price points CARES ACT charitable giving-research qualifications New Business: Review COVID-19 Preparedness Plan Executive Session: Greg adjourned the meeting at 8:35 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: September 10th, 2020 September Council Assistant: Sonia Liedman **Minutes approved on September 10, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Dave Martin, Janelle Johnson, Richard Larson, Jeff Niedenthal, Willis Chase, Pastor Megan Preston
Greg called the meeting to order at 7:09 pm. Devotions: Dave Martin Agenda approved as presented by Jeff, seconded by Dave. Motion carried Reports: Secretary’s Minutes from the June 11th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Dave. Motion carried Treasurer’s: June offerings were significantly higher than we usually see for a summer month. Our PPP government loan period has expired and Sonia will be filing the paperwork to convert it to a grant. We should qualify to have the entire $21,984 loan converted to a grant. We received our reimbursement from the Meeker Area Ministries for the cost of the March Backpack program. There’s a provision in the Covid CARES act that makes charitable donations to nonprofits in 2020, 100% deductible on Federal taxes. There’s also a deduction allowed ($300 individual, $600 joint) for those who don’t itemize. A motion to approve the treasurer’s report was made by Jeff and seconded by Dave. Motion carried. Pastor’s: We’ve had two outdoor and two indoor services in the last month. We will be prerecording musical selections to play during the indoor services. Pastor Megan is still working with the Litchfield area churches and streaming Sunday morning services. While Pastor Megan is on vacation, there will be no services on Sunday, August 2nd and Sunday, August 9th. Pastor Mindy Czycalla will be on call during this time. While on vacation, Pastor Megan will preside over a wedding in Lutsen for Damian Zaeska and Courtney Malvin. Pastor Megan painted the parsonage kitchen and 1/2 bath while at home during Covid as well as keeping things running in the church office. We have also paid out the mission support to Green Lake. Committee Reports: Christian Education and Youth: Sunday School Plan for the fall? Organizations and Activities: N/A Finance and Stewardship: N/A Missions and Outreach Ministry: Backpack program? Baptist Church has a new minister. Personnel: Still looking to fill the Sunday School coordinator position Worship and Music: placed order for electrical eternal candle, prepackaged juice/wafer sets have been ordered for communion, communion will be on the 1st and 3rd Sundays, church services are running about 30-45 minutes, options are being discussed to use recorded images for special music, reading stories, reading lessons, etc. to involve the congregation. Properties: N/A Other committees: N/A Old Business: Membership records-ongoing Qualified Charitable Distributions- resend previous information sheet Emergency plan-on hold Painting the Altar- to be completed this summer New Business: Worship Plan-continue indoor service. While Pastor Megan is on vacation, service will be online only. Review COVID-19 Preparedness Plan-see attached copy Outdoor Sign-getting bids for replacement, approximate $5359.00 with insurance value at $4209.00. Clean-up of old sign debris set for Friday, July 10th. Will look at other alternatives for a new sign design. Executive Session: Greg adjourned the meeting at 8:15 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: August 13th, 2020 August Council Assistant: Janelle Johnson **Minutes approved on August 13, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Sonia Liedman, Dave Martin, Janelle Johnson, Gabby Swisher, Willis Chase, Pastor Megan Preston.
Greg called the meeting to order at 7:05 pm. Devotions: Gabby Swisher read the 91st Psalm. Agenda approved as presented. Reports: Secretary’s Minutes from the May 14th, 2020 meeting and the May 27th, 2020 Special Church Council meeting were reviewed and a motion to approve both was made by Sonia and seconded by Willis. Motion carried. Treasurer’s: A motion to approve was made by Dave and seconded by Gabby. Motion carried. Pastor’s: Online worship on Facebook and with the Litchfield area churches on KLFD is going well and Trinity’s first drive up service was successful. Plans for the next drive up service on June 14th will honor our graduates with quilts. A picture of each graduate and their future plans will be mailed to the congregation members. Mailings are being sent to our Sunday school children every week, as well, and include activities and readings for them to do. Green Lake ministries has cancelled all summer activities for 2020 and the annual quilt auction will be an online only event this year. Pastor Megan will be on vacation July 27th through August 10th. Committee Reports: Christian Education and Youth: N/A Organizations and Activities: N/A Finance and Stewardship: N/A Missions and Outreach: N/A Personnel: N/A Worship and Music: N/A Properties: N/A Others: N/A Old Business: Membership records- on going Qualified charitable contributions- flyer sent to members with information Emergency Plan- on hold for now Painting the alter- still planned for this summer New Business: Worship Plan- June 14th honor graduates at drive up service, June 21st will be a drive-up service as well. Special thanks to the volunteers who are helping coordinate the drive-up services. A motion for Sonia to purchase a new I-Pad for the church was made and so moved by Janelle and seconded by Willis. Motion carried. Executive session: Greg adjourned the meeting at 8:04 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: July 9th, 2020 July Council Assistant: Dave Martin **Minutes approved on July 9, 2020 Regular Council Meeting** rjfl Present via zoom: Pastor Megan Preston, Sonia Liedman, Richard Larson, Greg Jans, Willis Chase, Janelle Johnson, Jeff Niedenthal.
Greg called the meeting to order at 7:02 pm. Devotions: Pastor Megan, Question? Where have you seen or felt or experienced God in these last two months? Add to agenda, tentative plans to worship again, what we need to do. Motion for approval of agenda, as amended, by Richard, seconded by Willis, motion carried. Reports: Secretary’s Minutes from the April 16th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Sonia. Motion carried. Treasurer’s: PPP loan was applied for at Grove City Bank with the help of Doug Adams. Trinity was approved for a $22,000.00 loan that will cover 2 months of expenses. If 75% is used for payroll and 25% for utilities the loan turns into a grant and any unused monies will be returned. Our reporting will consist of providing W-2’s for the first months and providing payroll records. A move to approve the treasurer’s report as presented was made by Willis and seconded by Richard. Motion carried. Pastor’s: Online worship on Facebook and with Litchfield area churches on KLFD through the end of May for sure. Calling people, sending cards and zoom calls with colleagues to stay in touch and provide support and ideas are ongoing. The Holden Village trip this summer has been postponed. After conversation with Jenna and Ashley, there will be no VBS this year. At this time, Green Lake will not be having summer camp the month of June. A July start is a possibility. Communion Liturgy will be used starting May 17th. Home communion liturgy has been sent to members homes. Committee Reports: Christian Education and Youth: N/A Organizations and Activities: N/A Finance and Stewardship: N/A Mission and Outreach: World Hunger Appeal, Mission Barbecue still a possibility in August. Personnel: N/A Worship and Music: N/A Properties: Elevator inspection Others: N/A Old Business: Membership Records- Becky is watching videos and training on the ICON system. Qualified Charitable Distributions- Richard will work with Pastor Megan to print and edit a flyer to be sent to members. A motion was made by Willis and seconded by Sonia to approve this. Motion carried. Emergency Plan- on hold for now Painting Altar- Brian Weseman will paint this summer. New Business: Gifts of Grace- Southwest MN Synod fund grants, matched by Lilly Foundation, to help with retirement savings initiatives through the Synod and education debt for pastors. Synod webinars for guidance to church presidents and other committee members are available. Worship Plan - Thoughts on how to create worship gatherings while maintaining social distancing. Executive Session: Greg adjourned the meeting at 7:48 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: June 11th, 2020 June Council Assistant: Gabby Swisher Special Church Council Meeting- May 27th, 2020, 7:00 pm. Present via zoom: Pastor Megan Preston, Richard Larson, Janelle Johnson, Gabby Swisher, Willis Chase, Greg Jans, Sonia Liedman, Jeff Niedenthal. Information update mailing to be sent. Pastor Megan leads in prayer. List of individual priorities in terms of worship.
After discussion it was decided that Trinity would have a drive-up service in the church parking lot on June 7th at 10:00am with Holy communion. Additional services to be decided as we go. Meeting adjourned at 7:35pm Janelle Johnson, Secretary **Minutes approved on June 11, 2020 Regular Council Meeting** rjfl Present via zoom: Pastor Megan Preston, Janelle Johnson, Gabby Swisher, Greg Jans, Richard Larson, Willis Chase, Jeff Niedenthal
Greg called the meeting to order at 7:08 pm Devotions: Pastor Megan, Question? Phrase or words to describe how you’re feeling and what your week is like. Read Psalm 46 Approval of Agenda Reports: Secretary’s Minutes from the March 12th, 2020 meeting were reviewed and a motion to approve was made by Jeff and seconded by Richard. Motion carried. Treasurer’s: March offerings down 30% compared to March 2019. Expected as long as we are under state restrictions on gatherings. Analysis of direct deposit/electronic giving is consistently averaging about $2550.00 per month. Monthly expenses are about $14,268.00. I’m preparing the paperwork to apply for a Payroll Protection Program loan that is part of the COVID-19 Stimulus package. Please take a couple minutes to read the following e-mail and watch the video on the PPP program that was prepared by the ELCA. Our current payroll obligations are about $8,800/month for salaries and benefits. We should qualify for a loan of $18,800 to help us bridge the next couple of months. If 75% of the loan is used for payroll, the loan will be completely forgiven- we would not have any problem meeting this requirement. Greg will take the deposit to the bank during Virginia’s absence. Treasurer’s report motion to approve by Willis and seconded by Jeff. Motion carried. Church council President Greg Jans made a motion to let Sonia, Church Council Treasurer, apply for the SBA Payroll Protection Loan, through First State Bank of Grove City. So moved by Richard and seconded by Jeff. Motion carried. Pastor’s: Online Worship on Facebook and with Litchfield area churches on KLFD. Mailings with activities being sent to Sunday School students and others along with Holy Week Devotional materials. Calling shut-ins. Will visit with Trinity Visitors to enlist them to call as well. Committee Reports: Christian Education and Youth: Looking to plan a year end bash as soon as allowed. Organizations and Activities: N/A Finance and Stewardship: A motion was made by Jeff and seconded by Richard to give the Lenten soup and sandwich dollars to the Backpack program. Motion carried. Mission and Outreach: Two people have applied for and received grants from the Trinity Scholarship Fund. Others have applied, but haven’t completed the necessary paperwork as of April 4th. Personnel: Still paying Mary salary for choir. Worship, Music, and Arts: Palm Sunday Cantata and monologues will still be done, as allowed, sometime in the future. Properties: Stained glass windows and flashing have been repaired as quoted. The screens were too damaged to be repaired and have been disposed of. Quotes have been received on shingles as well as metal for the main church structure. To be discussed more in the future. The parsonage soffits are still being looked at. The valley vents look ok. Old a Business: Qualified charitable contributions New Business: Celebration of some sort after restrictions are eased. Executive Session: Greg adjourned the meeting at 8:00 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: May 14th, 2020 May Council Assistant: Youth **Minutes approved on May 14, 2020 Regular Council Meeting** rjfl Present: Greg Jans, Dave Martin, Willis Chase, Janelle Johnson, Pastor Megan Preston, Jeff Niedenthal.
Greg called the meeting to order at 7:02 pm Devotions: Pastor Megan- Lenten devotional material 2020 Goals: To be determined Move to add, COVID-19 Discussion and Windmill Days to the agenda A motion to approve the agenda, as amended, by Willis and seconded by Dave. Motion carried. Reports: Secretary’s Minutes from the February 20th, 2020 meeting were reviewed and a motion to approve was made by Dave and seconded by Willis. Motion carried. Treasurer’s: We’re in great shape financially again this month. Sonia included in her notes that both liability and worker’s compensation insurances are now paid monthly on an autopay schedule. The parsonage’s landline telephone service will be cancelled effective March 23rd, resulting in $50.00 per month savings. Church internet service has been upgraded to 40MB. 2021 envelope boxes will be ordered soon. Ordering 110 boxes for a total cost of $380.00. Church checking account checks will also be ordered. Pastor’s: Pretty typical month of ongoing Lenten activities and preparing for Easter. Pastor Megan will be away the weekend of April 24th-27th. Committee Reports: Christian Education and Youth: N/A Organizations & Activities: Lenten soup and sandwich meals are all planned. Remind people to sign-up to be Sunday morning coffee servers. Finance and Stewardship: N/A Missions and Outreach: Backpacks ready to go. Worship, Music and Arts: Summary of notes from March 3rd, Worship committee meeting. March communion dates: 3/1 and 3/15. April communion dates: 4/5, 4/9 (Maundy Thurs), 4/12 (Easter 2 services) and 4/19. May communion dates: 5/3, 5/17 and 5/31 (Pentecost) Honor Graduates on Sunday, May 3rd. Sunday, May 24th, worship time changes to 9:30 am and coffee at 10:30 am. Properties: The altar will be painted this summer. Other Committees: N/A Old Business: Updating membership records-Sonia and Pastor Megan met on February 28th. The church directory seems to be the most up to date resource Qualified charitable distributions-Richard Emergency Plan- Committee members meeting with Stephanie Johnson, Meeker county emergency planner, on Monday March 16th. Painting the altar and window in sacristy- summer Regional gift planner- Jeff follow-up for response Parsonage landline-disconnected Parsonage soffits- still in progress. Church picnic- community wide?, perhaps combine with National community night out. Lucas Machine- Donation check sent. Trinity has prepared a matching funds challenge letter to be sent to the other area churches. A motion was made by Dave and seconded by Jeff to send this letter. Motion carried. New Business: COVID-19- Discuss plan with Stephanie Johnson at planned March 16th meeting. Also, read over the example of American Lutheran Church of Worthington Health Plan in regards to this issue. Windmill Days-a motion was made by Jeff and Seconded by Willis to give a $50.00 donation to the Windmill days event. Motion carried. Executive Session: Greg adjourned the meeting at 8:06 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting: Thursday May 14th, 2020. No April meeting planned. April Council assistant: Youth **Minutes approved on April 16, 2020 Regular Council Meeting** rjfl Trinity Lutheran Church-Regular Church Council Meeting-February 20th, 2020
Present: Greg Jans, Gabby Swisher, Janelle Johnson, Sonia Liedman, Jeff Niedenthal, Dave Martin, Willis Chase, Pastor Megan Preston. Greg called the meeting to order at 7:04 pm No devotions Organizational meeting: Executive Committee Positions: President: Greg Jans, Vice President: Richard Larson, Treasurer: Sonia Liedman, Secretary: Janelle Johnson Committee Liaisons: Christian Education and Youth: Gabby Swisher Properties: Greg Jans Organizations and Activities: Janelle Johnson and Dave Martin Finance and Stewardship: Sonia Liedman Mission and Outreach: Richard Larson Personnel: Jeff Niedenthal Worship, Music, Arts: Willis Chase Monthly Council Assistants: March, April, May: Confirmation and Youth, June: Gabby Swisher, July: Dave Martin, August: Janelle Johnson, September: Sonia Liedman, October: Jeff Niedenthal, November: Richard Larson, December: Willis Chase, January 2021: Greg Jans, February 2021: GabbySwisher. A motion to approve as presented was given by Dave and seconded by Willis. Motion carried. Additions to the agenda as presented: Lucas Device to new business. Agenda approved. Reports: Secretary’s Minutes from the January 9th, 2020 meeting were reviewed and a motion to approve was made by Dave and seconded by Gabby. Motion carried. Minutes from the annual meeting were reviewed and a motion to approve was made by Sonia and seconded by Willis. Motion carried. Treasurer’s: Our regular envelope offering was almost double our expected amount in January! We’re off to a good start. Last year we received $20,000.00 in prepaid 2021 contributions. Those have been moved into the savings account and identified as a 2021 liability on the books. We have changed insurance companies and will be paying our premiums on a monthly basis via auto-pay The money raised from the Mission Auction was $3647.00 and it was sent to the Synod. The Sunday School will be giving some money to the backpack program. Checking on interest rates on CD’s versus money market account. After a review of the financial statements and graphs a move to approve the treasurer’s report was made by Willis and Seconded by Gabby. Motion carried. Pastor’s: Pastor Megan commented on Worship services and visits she has been making. She was covering for Pastor Mindy, while Mindy was on vacation, on a need to basis. She completed her 3 Years of new pastor required meetings and helped with the planning for upcoming new pastors. She attended a group meeting where the conversation was on child care in Meeker county and what can be done to increase the availability of childcare providers. More on this subject to come. Over 20 kids and their parents attended the gathering at the Amaze n Farmyard in February. Great time! Pastor Megan is preparing for Lent and Easter. Pastor Megan will be the on-site minister at Green Lake Bible camp in June for a week. Committee Reports: Christian Education and Youth: Sunday School back in full swing after Christmas break. Organizations & Activities: Planning Lenten soup and sandwich suppers Finance & Stewardship: N/A Missions & Outreach Ministry: Dennis Brown is coordinating the Backpack Program for March. Donations have been good Personnel: N/A Worship, Music, & Arts: Make own Liturgy during Lent and Easter season. A motion was made by Willis and seconded by Janelle to give approval to the Worship committee to purchase a new eternal worship light for the sanctuary. Motion carried. The graduates will be honored during worship on May 8th, 2020. Properties: N/A Other committees: N/A Old Business: Updating Membership Records- committee meeting to be held Friday, February 28th Qualified charitable distributions- Richard Council committee members reports- done Council Retreat-Saturday, February 22nd 8:30 -3:00 Emergency Plan- Dave to contact committee to meet Painting altar-Willis to make new finial, Greg to contact Brian Weseman about painting. New Business: Regional Gift Planner-Jeff Parsonage Landline phone- no longer needed Parsonage soffits- 201 Building to check leaks Tables of 8- discussion of trying something new this year, possibly a picnic Lucas Device-The Grove City rescue squad is looking to purchase a Lucas Device which aids in resuscitation during cardiac arrest. They approached the church for a possible donation, as this equipment is quite expensive. A motion was made by Dave and seconded by Willis to use the remainder of our Thrivent grant dollars in the amount of $718.30 for this donation. Motion carried. Executive Session: Greg adjourned the meeting at 8:37 pm and we closed with the Lord’s Prayer. Janelle Johnson, Secretary Next meeting date is March 12th, 2020 March Council assistant: Confirmation Youth **Minutes approved on March 12th, 2020 Regular Council Meeting** rjfl |
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