Present: Melissa Bergstrom, Joe Jans, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:40pm
FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God”
APPROVAL OF AGENDA: Motion made by Joe Jans, seconded by Kyle Larsen to approve agenda.  Motion carried.
REPORTS
SECRETARY: Motion made by Jake Boonstra, seconded by Joe Jans to approve March 2023 minutes.    Motion carried.
TREASURY: No Report.  The treasurer was absent.
PASTOR: 7 students received bibles. 5 students received their first communion.  Wednesday Lent services and holy week went well and were well attended. Pastor will be busy with visitations and planning for summer.
COMMITTEE REPORTS
Christian Education and Youth: Dan Cannon was absent.
            i.    Youth Coordinator: No Report
            ii.   Middle & High School Activities: No Report
            iii.  Mission Trip – Serve Boldly: No Report
            iv.  VBS: Will be held June 4th-6th in conjunction with Ostmark Lutheran church.  The location will be Forest City Stockade.
Organizations and Activities:
            i.  Coffee and Fellowship: Council will discuss where to donate proceeds for May and beyond.
            ii. Lent Soup & Supper: No Report
Finance and Stewardship:
i. Family Fare Direct your dollars $1000: No report
Mission & Outreach Ministry:
            i.  Project Hope Backpack Program: Completed (2) deliveries of 25 bags.
            ii. March: Food Shelf Month: No report
Personnel:
            i. Annual Reviews: Setting a date to meet with Pastor Megan.
Worship, Music, and Arts:
 Java for Jesus will be held the last Sunday of the month.
Coop church service dates will be:
            May 28th at Windmill Park at 10:45 a.m.
            July 2nd at Beckville Lutheran Church at 10:45 a.m. with potluck to follow.
            July 16th at Cosmos City Park at 9:30 a.m.
            Aug 6th at Bandshell at fairgrounds at 10:45 a.m.
            Sept 3rd is TBD.
Looking into special music for May 28th service.  Faithfull innovations will be making May Baskets the last Sunday in April.
Properties:
            i.   Steeple: Work will start at the end of April.
            ii.  Sanctuary Roof: Work will begin April 17th.
            iii. Parsonage chimney, siding, & soffits: Hopefully will be completed in April.
            Light up cross has arrived.  Planning a cleanup day on May 7th, with a back up date of May 21st.
Endowment Committee: No Report.
 
OLD BUSINESS
Estate Planning Workshop:  Tabled.
Constitutional Updates: Ongoing.
Streaming Worship: No Report
Popcorn Machine: Motion made by Chris Slinden, seconded by Kyle Larsen to approve the rental of the popcorn machine to the Little Red School event for $20.  Motion carried.
Ice Cream Social: Change event name to June Festival.  The event will take place on June 11th.  Planning details are in motion.
Puzzle Night: Puzzle night will take place on April 21st.
 
NEW BUSINESS
Mission & Vision Statements: Move to Old Business.
 
Executive Session:
Adjournment & Lord’s Prayer: Motion made by Joe Jans, seconded by Kyle Larsen to adjourn meeting.  Motion carried.
 
Next Meeting: Tuesday May 9th, 2023 @ 6:30 p.m.
November Council Assistant: Sonia Liedman
Chris Slinden, Secretary
 
                      **Minutes approved on May 9, 2023 - Regular Council Meeting**
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Present: Melissa Bergstrom, Joe Jans, Sonia Liedman, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:50pm
DEVOTION: Group has decided to do away with Devotions and replace it with every member recalling where they have “Seen God” in the past week.
FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God”
APPROVAL OF AGENDA: Motion made by Joe Jans, seconded by Kyle Larsen to approve agenda.  Motion carried.
REPORTS
SECRETARY: Motion made by Chris Slinden, seconded by Jake Boonstra to approve February 7th, 2023, minutes.    Motion carried.
TREASURY: Motion made by Willis Chase, seconded by Chris Slinden to approve Treasury Report.  Motion carried.
PASTOR: Lent services continuing to go well.  Confirmation students are working on Lent projects and meeting with sponsors.  Worship has been planned for Holy Week.  Pastor attended Green Lake & Crow River Conference’s annual meetings.  Prepping for 3yr olds and 3rd graders receiving bibles.  Church has had a Burial and funeral.  Prepping for 2nd grader’s First Communion.
COMMITTEE REPORTS
Christian Education and Youth: Dan Cannon was absent.
            i.    Youth Coordinator: No Report
            ii.   Middle & High School Activities: No Report
            iii.  Mission Trip: Checking with Green Lake Bible Camp.
            iv.  VBS: Organize a meeting.
Organizations and Activities:
            i.  Coffee and Fellowship: Congregation is using QR code to sign up.
            ii. Lent Soup & Supper: All dates have been filled with volunteers.
Finance and Stewardship:
i. Stewardship is tabled to a later date.
ii. Finances: Will discuss $1000 from Family Fare Proceeds.
Mission & Outreach Ministry:
            i.  Project Hope Backpack Program: Received a generous donation from WELCA, and also received $250 from Thrivent Action Card.
            ii. March: Food Shelf Month: Donations continue to come in.  Trinity is providing protein items.
            iii. Evaluation of Movie Night: A good winter event, looking for ideas for summer activities.
Personnel:
            i. Annual Reviews: Setting up meetings with Megan, Organist, and Janitors.
Worship, Music, and Arts:
 Roping off the back pews has had good feedback.  Palm Branches for Palm Sunday have feedback.  Will honor Graduates on 5/21.  Discuss pros and cons of outdoor services. “Java for Jesus” will be last Sundays in Jun, July, & Aug.  Committee will not Meet in April, next meeting will be May 2nd.
Properties:
            i.   Parking Lot Light: Motion made by Kyle Larsen, seconded by Joe Jans to replace parking lot light and outlet on pole, not exceeding $1600 from Building Fund.  Motion carried.
            ii.  Exterior Building Lights: Applies to the motion for parking lot lights.
            iii. Re-roof and steeple building permit: Motion made by Chris Slinden, seconded by Kyle Larsen to purchase building permit for $66 from Building Fund.  Motion carried.
            iv.  Steeple work start date: After April 9th, expected to be completed in a month.
            v.   Sanctuary Roof: After April 9th, expected to be completed in a month.  Re-opening insurance claim for flat roof leak.
            vi.  Parsonage chimney, siding, & soffits: Still a work in progress.
Endowment Committee: No report.
 
OLD BUSINESS
Estate Planning Workshop:  Tabled.
Constitutional Updates: Ongoing.
Streaming Worship: No progress
 
NEW BUSINESS
First Lutheran Cemetery: Gordan gave an overview of cemetery lot lines and property lines.
Mission & Vision Statements: Move to Old Business.
Popcorn Machine: Council was asked to rent out popcorn machine for “Little Red School       House” fundraiser.  Will investigate rental prices and discuss next month.
Live Music for Ice Cream Social: Status is unknown.  Looking for ideas on what to do in the     future with the “Ice Cream Social”.
Puzzle Night: Discussed hosting a community puzzle night. 
Council Installation Date: April 9th during Easter Service.
 
Executive Session:
Adjournment & Lord’s Prayer: Motion made by Kyle Larsen, seconded by Willis Chase to adjourn meeting.  Motion carried.
 
Next Meeting: Thursday April 13th, 2023 @ 6:30 p.m.
November Council Assistant: Joe Jans
Chris Slinden, Secretary
 
                        **Minutes approved on April 13, 2023 - Regular Council Meeting**
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PRESENT: Dan Cannon, Kyle Larsen, Jake Boonstra, Joe Jans, Sonia Liedman, Willis Chase, Melissa Bergstrom, Pastor Megan Preston
CALL TO ORDER: President Melissa Bergstom called meeting to order at 6:43pm
DEVOTIONS: Kyle Larsen
FAITHFULL INNOVATIONS: “where have you seen god today” this was placed on the sign in front of the building, as well as being talked about during Worship, Confirmation, and Christian Education.
We shared as a council “God Moments” of the past week as well.
The 2nd faith innovations workshop is scheduled for February 11, 2023
APPROVAL OF AGENDA: Motion was made by Willis and seconded by Jake to approve agenda. Motion carried.

REPORTS
SECRETARY: Motion made by Joe and seconded by Kyle to approve the January 10th council meeting minutes. Motion carried.
Motion made by Dan and seconded by Willis to approve the 2023 annual meeting minutes. Motion carried.
TREASURERS REPORT: Motion made by Joe and seconded by Kyle to approve the treasurers report. Motion carried.
PASTORS REPORT: Planning for lent is underway, Confirmation is going well, currently 11 kids are attending in spanning across 3 years.

COMMITTEE REPORTS:
CHRISTIAN EDUCUATION AND YOUTH: Movie night is planned for February 17th, Plans are in progress for an outing in March.

ORGANIZATIONS AND ACTIVITIES: Lenten soup and sandwich supper sign up sheets are being printed.  Council is signing up for the first and last suppers.
Donations this Lenten season will go to the ACGC Backpack Program. Motion made by Joe and seconded by Kyle to approve the allocation of funds.
Coffee money for January, February, & April will be divided between the 3 cemetery boards.  Motion made by Joe and seconded by Kyle to approve the allocation of funds.
 
Coffee Money for March will be collected for the food shelf.  Motion made by Joe and seconded by Kyle to approve the allocation of funds.
Still a need for people to sign up to serve coffee on Sundays.

FINANCE AND STEWARDSHIP: Discussion about electronic giving, and how to get people back to church.

PERSONAL: Annual reviews continue.

WORSHIP, MUSIC, AND ARTS:  Committee implemented roping off the last 5 rows of pews on each side of church in and effort to bring people closer together.
There is an issue of people not coming up from coffee soon enough to allow church to start on time.
Looking at condensing bulletins and newsletters to save paper and office time
LENTEN SERVICES: SOUP AND SANDWIHICES AT 5:30 PM with Holden Evening Prayer service at 6:30 PM in the sanctuary.
This year’s theme is “changes.”
WEEK 1: CHANGE IN SEASON, WEEK 2: CHANGE IN HABIT, WEEK 3: CHANGE IN CIRCUMSTANCE,
WEEK 4: CHANGE OF HEART, & WEEK 5: CHANGE OF PLANS         
 
EASTER SCHEDULE:
8:30-9:30 EASTER BREAKFAST
10 AM EASTER WORSHIP SERVICE
 
PROPERITIES: Furnace vent roof leak being addressed.  Looking at possible replace for basement furnace.
 
Parsonage chimney is set for removal in the spring.  Also planning on siding and soffit repainting
 
ENDOWMENT: Nothing for this committee.
 
OLD BUSINESS
 
Estate planning workshop-tabled
Constitution update- Progress is being made.
Streaming- Looking for possible streaming options.
 
NEW BUSINESS
 
Council retreat- pending
AED- Concern were expressed about condition and training on use.  Looking into both
Winter weather policy- tabled.
FFA shirt sponsorship- motion made to sponsor FFA for 240.00 made by Joe and seconded by Kyle, motion carried.
 
EXECUTIVE SESSION: Nothing currently
 
Council assistant for March is Daniel Cannon
Next council meeting is Tuesday March 14, 2023 at 6:30pm
Motion to adjourn by Joe and seconded by Jake. Motion carried.
Closed with Lord’s Prayer
 
Dan Cannon, Acting Secretary
 
                    **Minutes approved on March 14, 2023 - Regular Council Meeting**
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Vice President Dan Cannon called meeting to order at 11:07 a.m.
I. Devotion: Pastor Megan Preston led congregation in opening Liturgy, followed by a “Breath Prayer”.
II. Declaration of Quorum and Appointment of Election Tellers: Greg Jans & Jim Curry appointed as Election Tellers.  Quorum declared by Vice President Dan Cannon.
III. Adoption of Agenda: Motion made by Greg Jans & seconded by Jeff Niedenthal to approve agenda.  Motion carried.
IV. Elections:
     A. Report of the Nominating Committee: No Report.
     B. Nominations from the Floor: Jeff Niedenthal & Greg Jans volunteer for Nominating Committee.
     C. Balloting: Motion made by Mike Buer & seconded by Joe Jans to cast unanimous ballot.  Motion carried.
 
V. Pastor’s Report: Pastor Megan was excited with the conversations held in the past year.  Conversations involving  Who we are at Trinity, in the community, and the world.  Pastor also happy with the new experiments tried to create deeper awareness and help deepen our relationship with the community.
 
VI. Council Reports:
     A. Presidents Report: Dan Cannon Read President Richard Larson’s report from the annual report.
     B. Treasurer’s Report: Jeff provided an overview of current finance situation, and has idea’s on how to help Trinity prosper.
     C. Christian Education and Youth Committee: No Report.
     D. Mission and Outreach Committee: Expressed need for new committee members.
     E. Worship, Music, and Arts Committee: No Report.
     F. Finance and Stewardship Committee: Jeff will have more time to devote.
     G. Church Properties Committee: Lighted Cross is in progress.  Accepting bids on steeple.
     H. Personnel Committee: No Report.
     I. Organizations and Activities: No Report.
 
VII. Reports, Groups, and Organizations:
     A. Endowment Fund: No Report.
     B. Woman of the ELCA: No Report.
     C. Scholarship Committee: No Report.
     D. Library Committee: Puzzle exchange now available.
     E. Heritage Committee: No Report.
     F. Green Lake Lutheran Ministries: Report not ready.  Office can issue report.
 
VIII. Auditor’s Report: No Report.
 
IX. Election Results: No re-balloting.
 
X. Old Business: No Old Business.
 
XI. New Business:
     A. Approval of Budget for 2023: Motion made by Greg Jans & seconded by Jim Curry to approve 2023 budget.  Motion carried.
     B. Other: None
     C. Be it resolved that “We Trinity Lutheran Church, thank and recognize the outgoing Church Council Members: Richard Larson and Jeff Niedenthal.”
     D. Be it resolved that “We give a special thank-you to our pastor and staff for their faithful ministry among us during the past year.”
     E. Be it resolved that “Permission be given to the Church Council to approve the minutes of the 2022 Annual Meeting at the February Council meeting.”
 
VII. Adjournment and Lord’s Prayer: Motion made by Dennis Brown & seconded by Mike Buer to adjourn 2022 Annual Meeting.  Motion carried.  We closed with the Lord’s Prayer, followed by the Table Prayer.
 
Meeting adjourned at 11:36 a.m.
 
Respectfully submitted,
Chris Slinden, acting secretary.
 
                     **Minutes approved on February 7, 2023 - Regular Council Meeting**
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Present: Dan Cannon, Jeff Niedenthal, Joe Jans, Kyle Larsen, Willis Chase, Pastor Megan Preston, Chris Slinden
CALL TO ORDER: Vice President Dan Cannon called meeting to order at 6:38pm
DEVOTION: Jeff Niedenthal shared a message he had read from Bishop Barron.  Explained 3 phases of seeing God’s work.  First was noticing, second was determining where it came from, third is declaring it to others.
FAITHFUL INNOVATIONS: Group has met with Faithful Innovation’s coach.  Next steps will be talking with Sunday School Coordinators, Confirmation class, and introduce to Sunday morning fellowship.
APPROVAL OF AGENDA: Add AA meeting to New Business. Motion made by Chris Slinden & seconded by Willis Chase to approve agenda.  Motion Carried.
REPORTS
SECRETARY: Motion made by Kyle Larsen & seconded by Jeff Niedenthal to redact proceeds from Holiday Express going to Meeker County Food Shelf, and to bank proceeds to future year expenses of Holiday Express.  Motion carried.
Motion made by Jeff Niedenthal, & seconded by Joe Jans to approve December 13th, 2022, minutes.  Motion carried.
TREASURY: Motion made by Kyle Larsen, seconded by Willis Chase to approve 2023 Budget.  Motion carried.
Introduce a 4-phase approach to better Trinity’s finances.  1- inform congregation, 2- promote electronic giving, 3- use Synod tools, 4- encourage attendance. 
Motion made by Kyle Larsen, seconded by Joe Jans to approve Treasury’s report.  Motion carried.
PASTOR: Working on ways to streamline things at Trinity, ex multi-use bulletins.  Pastor Megan encourages any ideas.
COMMITTEE REPORTS
Christian Education and Youth:
            i.   Sunday School: Christmas Program went well even being on a later date.
            ii. Youth Coordinator: Exploring ways to advertise job opening.
            iii. Middle and High School Activities: Brainstorming ideas.
Organizations and Activities:
            i.  Coffee and Fellowship: No report.
            ii. Annual Meeting Potluck: Congregation has been informed to bring items.
            iii. Advent Soup & Sandwich: Discussion on whether to continue.  Was decided that was too valuable to do away with.  Need to enlist new and more volunteers.
            iii. Movie Night: December’s movie night was a success.  Will hold movie night on February 17th, 2023.
Finance and Stewardship:
i. Electronic Giving: Table to April.
Mission & Outreach Ministry:
            i. Project Hope Backpack Program: Will host month of April.  Planning has begun.
Personnel:
            i. Annual Reviews: Joe met with Janitors.
Worship, Music, and Arts:
 No Report.
Properties:
            i. Sanctuary Roof: Motion has passed with congregation. Will be proceeding.
            ii. Parsonage Chimney: Revisit in early Spring.
            iii. Parsonage Siding and Soffits:  Has been decided to hold off on project.
Endowment Committee:
            No report.
 
OLD BUSINESS
Estate Planning Workshop:  Will inform congregation at Annual Meeting.
Nominating Committee:  Looking for nominations for outgoing council members.
Constitutional Updates:  Continuing to be worked on.  Synod may have advisors to help.
NEW BUSINESS
2023 Budget: Motion was passed to approve 2023 Budget.
Streaming Worship: Exploring possible avenues to restart streaming on services.  Will explore options and revisit next month.
AA Meeting: Council was asked about holding an AA Study Group.  Motion was made by Joe Jans & seconded by Kyle Larsen to allow AA meetings at Trinity Lutheran Church.  Motion carried.
Executive Session:
Adjournment & Lord’s Prayer: Motion made by Jeff Niedenthal & seconded by Joe Jans to adjourn meeting.  Motion carried.
Annual Meeting: Sunday, January 29th.
Organizational Meeting: Following Annual Meeting.
Next Meeting: February 7th, 2023, at 6:30pm
November Council Assistant: Kyle Larsen.
 
Chris Slinden, Secretary

                   **Minutes approved on February 7, 2023 - Regular Council Meeting**
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Present: Richard Larson, Willis Chase, Jake Boonstra, Dan Cannon, Joe Jans, Chris Slinden, Megan Preston
CALL TO ORDER: President Richard Larson called meeting to order at 6:30pm
DEVOTION: Chris Slinden read a devotion talking about moving into a new year.
FAITHFUL INNOVATIONS: Sonia Liedman explained the work Faithful Innovations will be doing at Trinity Lutheran Church.  Sonia challenged the council to give an example of when they saw God’s work that day.
APPROVAL OF AGENDA: Motion made by Dan Cannon & seconded by Joe Jans to approve agenda.  Motion Carried.
REPORTS
SECRETARY: Motion made by Joe Jans & seconded by Dan Cannon to approve November’s Minutes.  Motion carried.  Motion made by Willis Chase & seconded by Joe Jans to approve December 4th special congregation meeting minutes.  Motion carried.
TREASURY: Jeff explained that revenue was down compared to last year.  Jeff also explained that expenses were up due to high energy costs.
PASTOR: Pastor Megan was out of the office for a week with Covid.  Since being back she has held visitations at the nursing home.  Attended a fund raiser for Meeker Area Ministries.  Megan has also continued with here coaching.
COMMITTEE REPORTS
Christian Education and Youth:
            i.   Sunday School: Participation has been good.  Kids have been practicing for their Christmas Program.
            ii. Youth Coordinator: Still consulting with bible camps for options on obtaining a youth coordinator.
            iii. Middle and High School Activities: No New information currently.
Organizations and Activities:
            i.  Coffee and Fellowship: Sign-up sheets have ample signatures.
            ii. Advent Soup & Sandwich: All dates are taken for volunteers for Advent suppers.
                        1. Dec 21st Christmas Program: Pre Christmas-Program supper has been planned
            iii. Movie Night: First movie night was a huge success.  Preparations for another on December 28th are being made.
Finance and Stewardship:
i.  SALT Project: Synods website has good tools to help with Stewardship.  Jeff will work with new liaison to continue stewardship campaigns.
ii. Electronic Giving: Table to April.
Mission & Outreach Ministry:
            No report this month.
Personnel:
            i. Annual Reviews: Joe met with Parish Secretary for a review.  Has yet to review with other personnel.
Worship, Music, and Arts:
            Communion on Christmas Eve will be done in 2 lines up front instead of rail.  Hymn slips have been handed out, have received some back.  Next movie night will be held on December 28th at 6:00 pm.
Properties:  Front door has been fixed.  Kyle will check with the city regarding salting the parking lot.  Kyle was absent therefore no more to report.
Endowment Committee:
            No report.
 
OLD BUSINESS
 
Estate Planning Workshop:  Part of Stewardship.  Continue with installation of new liaison to Finance and Stewardship.
Holiday Express: $852 was raised during free will offering.  There was $200 in expenses leaving total of $650.  (Motion was made by Chris Slinden & seconded by Jeff Niedenthal to donated proceeds of $650 to Meeker County Food Shelf.  Motion carried. (Motion removed 1/10/23))
Nominating Committee:  Ballots have been received.
Christmas Lights in Windmill Park:  Success!!  Hosted 37 vehicles the first night, and 50+ the second night.
Constitutional Updates:   Will continue after the 1st of the year.
NEW BUSINESS
2023 Budget: After discussion on budget numbers, Jeff will revise numbers and be sent to council for approval.
Executive Session:
Adjournment & Lord’s Prayer:
Next Meeting: January 10th, 2023, at 6:30pm
November Council Assistant: Dan Cannon
 
Chris Slinden, Secretary
 
      **Minutes approved (with changes) on January 10, 2023 - Regular Council Meeting**
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Meeting called to order at 11:12 a.m. by Council President Richard Larson.

Verified Quorum with 37 eligible voters.

1) Motion made by Greg Jans, seconded by Jeff Niedenthal to Amend Question #1’s verbiage of $50,00 to $50,000.  Motion carried unanimously.

2) Motion made by Greg Jans, seconded by Jeff Niedenthal to approve expense of up to $50,000 from insurance proceeds to repair the roof of the sanctuary.  Motion carried unanimously.

3) Motion made by Michael Buer, seconded by Jeff Niedenthal to approve expense of up to $25,000 from insurance proceeds to repair Steeple roof.  Motion carried unanimously.

4) Motion made bye Allan Knutson, seconded by Greg Jans to approve expense of up to $4,000 to purchase and install a lighted cross atop of steeple.   Total of $2,100 has been previously donated.  Two (2) more donations were made of $1000 each, Totaling donations to $4,100.  Motion carried unanimously.

Votes were submitted by paper, anonymously.

Meeting adjourned at 11:47a.m.
 
Council Secretary: Chris Slinden
 
                   **Minutes approved on December 20, 2022 - Regular Council Meeting**
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PRESENT: Richard Larson, Willis Chase, Kyle Larsen, Joe Jans, Jeff Niedenthal

CALL TO ORDER: President Richard Larson called meeting to order at 6:30pm

DEVOTION: Richard Larson told a personal story.

APPROVAL OF AGENDA: Motion made by Jeff Nidenthal & seconded by Joe Jans to approve agenda. Motion carried.

REPORTS
SECRETARY: Motion made by Jeff Nidenthal & seconded by Joe Jans to approve October Minutes. Motion Carried.

TREASURY: Sonya came to the meeting to help explain any questions the council might have. Revenues coming in have been less than our expenses going out for the past 4 months.
Pledge cards were sent to the Congregation but only 23 were returned.
Try to encourage electronic giving to boost revenues during the summer months when giving seems to decline.
Reinstate putting information about revenues and expenses in the bulletin and on the TV screen in the commons area so the congregation can see where we at with our finances.
The dedicated pine tree and the Trinity Sign that were destroyed during the accident have been replaced and paid for in full.
Motion made by Richard Larson & second by Kyle Larsen. Motion carried.

​PASTOR: Conformation Sunday went well; the students did a great job with their faith statements.
We have 10 conformation students and Pastor Megan wants to reinstate the mentor program.
Faithful Innovations training is ongoing. The three main topics are Listening, Action and Sharing. More information will be coming, and work will begin on getting more people involved.
Motion made by Willis Chase & second by Joe Jans to approve Pastors report. Carried.

Committee Reports
Christian Education and Youth:
1-The Nelson Farm was a huge success.
2-Youth Coordinator: Will be kept in the budget for 2023 and continue to check with Green Lake Bible Camp for help, a suggestion was made to check with the Koronis Lake Methodist Youth Program as a possible resource. Table till the December meeting.
3- Sunday School going well.

Organizations and Activities:
1-Advent soup and sandwich starts November 30th The council will host the first one.
          Soup- Willis, Jake, Richard, Jeff, Dan
          Sandwiches- Joe and Kyle
   Free will offering will go to the Holiday Project and the Santa Day Christmas.
Motion by Kyle and second by Jeff. Carried.
2-The coffee money for July thru October will be donated to the Grove City Heritage organization. The coffee money for November and December will go to the backpack program.  Motion by Kyle and second by Jeff.
3- Giving tree- No information yet.    Contact Barb Larson.
4- Movie night is set for November 18th    Contacts: Chris and Jake. Will try to get the youth to help.
5- License has been purchased for one year to allow us to legally show movies for Copyright issues. Motion made by Joe and second by Kyle. Carried.

Finance and Stewardship
1- Salt Project: No report.
2- Will work on getting more of the Congregation to do the Electronic giving.

Mission & Outreach Ministry
1- Mission Auction: Free will donation for lunch $444.00
                                 Auction: $3503.00
                                 Seed money: $250.00
                                 Synod Mission Support: Deposit 3,659.00
                                 Receipts for the food came to about $130.00 to $140.00 which      
                                 came out of Thrivent Choice Dollars.

Movie Night
1- Invitations were given to the Sunday School kids to hand out at School.
2- Chris will bring a projector and is still deciding what movie will be shown.
      Looking for help with snacks, popcorn and set up.

Personnel:
1- Annual Reviews: Will be doing annual reviews with Trinity Personnel.
2- Janitorial asked about a small handheld vacuum cleaner: Joe will pick one up and give the receipt to Jeff.
​
Worship, Music and Arts:
1- With Christmas at Trinity coming fast a concern was brought up about bringing in the food with the door not being locked. Kyle is looking into getting it fixed, if he can’t we will need to use the chain and paddle lock and a designated place outside for the key will be decided on.
2- Talked about utilizing the sign by the road to advertise Christmas at Trinity.
3- Musician Pay: Need to decide how much to increase for the 2023 budget.
                             Currently it is $50.00 per Sunday, we talked about increasing it to            
                             $75.00 to $100.00 it is getting harder to find fill-ins
                              because expenses have increased so much.
 
Properties:
1- Sanctuary roof and chimney: Waiting for bids.
2- Church steeple and roof: Waiting for bids.
3- Parsonage siding and saw-fits: Should be taken care of in the future.
4- Kyle will bring information concerning the steeple to present to the congregation.
      Motion was set for December 4th by Jeff and second by Richard.
 
Endowment committee:
1- Richard presented an endowment summary sheet for the Building Account, General Account, Mission Account, and the Worship Account.
 
OLD BUSINESS
1- Santa Day: Is set for December 10th.
2- Windmill Park Christmas starts on December 20th and will last for one week.
      Jeff and Dan are working on it.
 
NEW BUSINESS
1- Constitution: Working on putting together a task force.
2- Budget: Need to prepare an updated budget for the Annual Meeting.
                    The date for the meeting is set for January 29th with a reserve date of February 5th.
                    Committee reports are due early in January.
3- Parsonage: Shingles and chimney. Motion was made by Jeff to spend $2,400.00 for the repairs.
                         Second by Kyle.
4- Worship Committee: Talk to Becky to see where she orders her office supplies and find out if
                                         there are cheaper options we should consider.
 
Executive Session
 
Adjournment & Lords Prayer:
 
Next Meeting: Tuesday December 13th, at 6:30
December Council Assistant: Chris Slinden
 
Willis Chase, fill in Secretary
 
                   **Minutes approved on December 20, 2022 - Regular Council Meeting**
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Present: Richard Larson, Willis Chase, Kyle Larsen, Joe Jans, Chris Slinden, Megan Preston
CALL TO ORDER: President Richard Larson called meeting to order at 6:32pm
DEVOTION: Richard Larson read a devotion about “Jesus is Salvation”
APPROVAL OF AGENDA: Motion made by Chris Slinden & seconded by Kyle Larsen to approve agenda.  Motion Carried.

​REPORTS
SECRETARY: Motion made by Kyle Larsen & seconded by Joe Jans to approve September Minutes.  Motion carried.
TREASURY: Tabled to Next Month
PASTOR: Participated in training through Synod for coaching.  Pastor will help create guidelines and parameters to train future coaches.  Coaching will be added to Pastor’s job description.  Pastor explained “Faithful innovations” to the council.                                                                            -Motion made by Willis Chase & seconded by Joe Jans to Support Faithful Innovations for Trinity for $1200 for 1 year, coming for Thrivent Choice Dollars.  Motion carried.

Committee Reports
Christian Education and Youth:
            i.   Sunday School: Going well and good participation.
            ii.  Nelson’s Farm: October 30th, invites were sent out.
            iii. Youth Coordinator: Thoughts on obtaining Youth Coordinator.
Organizations and Activities:
            i.  Coffee and Fellowship: No Report
            ii. Movie Night: Approved flyer, preparations are being made
Finance and Stewardship:
            i.  SALT Project: No report.
            ii. Electronic Giving: Discussion on getting congregation in the habit of electronic giving.
Mission & Outreach Ministry:
            i.  God’s Work, Our Hands: Washed windows at South Grove.
ii. Mission Auction: Preparing for Auction, serving burgers, hotdogs, beans, and chips.  Proceeds will go to Synod Mission Support.
Personnel:
            i. Annual Reviews: Preparing to conduct annual reviews with Trinity personnel.
 Worship, Music, and Arts:
i.  Musician Pay: current pay is $50/time, committee asked to move to $75/time. Tabled         to November’s agenda
            ii. Banners: Remove from Agenda.
Properties:
            i.   Sanctuary Roof: Waiting on 1 more bid for shingles.
            ii.  Parsonage Chimney: Waiting for bids.
            iii. Parsonage Siding and Soffit: Evaluating project.
            iv. Fall Cleanup: Will do fall cleanup around church on November 20th.
Endowment Committee:
            i. Quarterly Report: Move to November’s agenda.

OLD BUSINESS
Shrubs around new sign: Completed, remove from agenda.
Estate Planning Workshop: No report.
Santa Days: Planning spaghetti feed.  In the process of lining up the truck, and other       preparations.
Nominating Committee: Alternatives for Treasurer.  Approach congregation to find volunteer or outsource treasury position.
Christmas Lights in Windmill Park: Move to November’s agenda.

New Business
Constitutional Updates: Has not been updated since 2017.  Form task force to review current constitution and make recommendations to update constitution.

Executive Session:
Adjournment & Lord’s Prayer:
            Next Meeting: November 8th, at 6:30pm
            November Council Assistant: Chris Slinden
 
Chris Slinden, Secretary
  
                  **Minutes approved on November 8, 2022 - Regular Council Meeting**
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Present: Richard Larson, Kyle Larsen, Jeff Niedenthal, Willis Chase, Chris Slinden, Jake Boonstra, Megan Preston.
Call to Order: Richard Larson call meeting to order at 6:25pm
Devotion: Richard Larson shared a story of a personal experience that shows how the right people are in the right spot, at the right time.
Approval of Agenda: Add 3 items to agenda. 1-substitute musician pay, 2-Banners, 3-Endowment committee – general expenses.
Motion made by Jeff Niedenthal, seconded by Kyle Larsen to approve agenda.  Motion carried.
Reports:
Secretary’s:
Motion made by Kyle Larsen, seconded by Willis Chase to approve July Minuets.  Motion carried
Motion made by Kyle Larsen, seconded by Jake Boonstra to approve August Minuets. Motion carried.
Treasurer’s:
Motion made by Jake Boonstra, seconded by Willis Chase, motion carried.
Pastor’s:
Spend 2 weeks in Norway.  Prepping for fall with Confirmation, Sunday school, Adult Education.
Intern Sarah has completed Internship at PEACE.  Attended Good Courage Farm on 9/13 and had worship in the silo.  Had final Coop service and will evaluate.

​Committee Reports:
Christian Education and Youth:
-No VBS this year, will evaluate for next summer.
-Sunday school starts Oct 3rd.
-Move Youth Coordinator to next month.
Organizations and Activities:
-Coffee and Fellowship signup sheets will be passed around at church.
-Antique Car Run was a success.
-Continuing to plan for movie night on Nov 18th.
Finance and Stewardship:
-First letter of the SALT program is out.  Second mailing will go out on Monday.  Third mailing will go out on Sept 22nd and will contain a pledge card.
Mission and Outreach:
-Mission BBQ went great.  $3800 was raised and will be split equally between Grove City CARE, Meeker Area Ministries, Grove City community garden.
-Gods Work Our Hands will take place on October 9th.  Volunteers will help clean the grounds at the church, and wash windows at South Grove.
-Mission Auction will take place on October 29th, following church service.
Personnel:
No Report
Worship, Music, and Art’s:
-Starting Sept 18th, Communion will take place at rail.  Healing service will be on October 19th. Stewardship giving Sunday will be October 2nd.  Confirmation Sunday will be October 30th. All Saints Sunday will be November 6th.  Christ the King Sunday, and setup for advent will be on November 20th.  No Service on November 24th.  Advent services will be on Wednesdays, November 30th, December 7th, 14th, and 21st.  Christmas eve service will be at 4pm, with no Christmas day service.  Meeting with Coop churches to give feedback on services.  Favorite Hymn Sunday possibly in Jan.  Trinity donated 35 of 37 hymn books and accompanist books to congregation in Hector.  Create a wish list for church when memorial money is donated.
-Substitute musician pay was discussed, add to Old Business.
-Banners will be tabled for now.
Properties:
-LED Retrofit is 95% completed
-Sanctuary roof, receiving more bids.
-Parsonage Chimney, move to next month.
-Parsonage siding and soffits, no report.
-Outdoor signage, move to next month.
 
Old Business:
-Remove Exit plan from old business.
-Evangelism Task, start working on in October.
-Landscaping around new sign.  Motion made by Kyle Larsen, seconded by Richard Larson to spend $750 from endowment fund on materials and supplies, less labor for landscaping around new sign.  Motion carried.
-Memorial Tree has been replaced.
 
New Business:
-Estate planning workshop, will begin working on in October.
-Santa Days, continuing to get ideas and plan.
-Council meeting and times.  Will continue to be on the second Tuesday of the month at 6:30pm
-Nominating committee has reached out that church will need new council members and will need to discuss replacing treasurer.
   -Endowment Committee.  Receive regular general expense reports.
 
Richard Larson adjourned meeting at 8:37 p.m.  and closed with the Lord’s Prayer.
 
Chris Slinden, Secretary
Next Meeting date Tuesday October 11th, 2022, at 6:30pm
September Council Assistant: Richard Larson
 
                     **Minutes approved on October 11, 2022 - Regular Council Meeting**
rjfl