Trinity Lutheran Church – Regular Church Council Minutes March 14th 2023

Present: Melissa Bergstrom, Joe Jans, Sonia Liedman, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:50pm
DEVOTION: Group has decided to do away with Devotions and replace it with every member recalling where they have “Seen God” in the past week.
FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God”
APPROVAL OF AGENDA: Motion made by Joe Jans, seconded by Kyle Larsen to approve agenda.  Motion carried.
REPORTS
SECRETARY: Motion made by Chris Slinden, seconded by Jake Boonstra to approve February 7th, 2023, minutes.    Motion carried.
TREASURY: Motion made by Willis Chase, seconded by Chris Slinden to approve Treasury Report.  Motion carried.
PASTOR: Lent services continuing to go well.  Confirmation students are working on Lent projects and meeting with sponsors.  Worship has been planned for Holy Week.  Pastor attended Green Lake & Crow River Conference’s annual meetings.  Prepping for 3yr olds and 3rd graders receiving bibles.  Church has had a Burial and funeral.  Prepping for 2nd grader’s First Communion.
COMMITTEE REPORTS
Christian Education and Youth: Dan Cannon was absent.
            i.    Youth Coordinator: No Report
            ii.   Middle & High School Activities: No Report
            iii.  Mission Trip: Checking with Green Lake Bible Camp.
            iv.  VBS: Organize a meeting.
Organizations and Activities:
            i.  Coffee and Fellowship: Congregation is using QR code to sign up.
            ii. Lent Soup & Supper: All dates have been filled with volunteers.
Finance and Stewardship:
i. Stewardship is tabled to a later date.
ii. Finances: Will discuss $1000 from Family Fare Proceeds.
Mission & Outreach Ministry:
            i.  Project Hope Backpack Program: Received a generous donation from WELCA, and also received $250 from Thrivent Action Card.
            ii. March: Food Shelf Month: Donations continue to come in.  Trinity is providing protein items.
            iii. Evaluation of Movie Night: A good winter event, looking for ideas for summer activities.
Personnel:
            i. Annual Reviews: Setting up meetings with Megan, Organist, and Janitors.
Worship, Music, and Arts:
 Roping off the back pews has had good feedback.  Palm Branches for Palm Sunday have feedback.  Will honor Graduates on 5/21.  Discuss pros and cons of outdoor services. “Java for Jesus” will be last Sundays in Jun, July, & Aug.  Committee will not Meet in April, next meeting will be May 2nd.
Properties:
            i.   Parking Lot Light: Motion made by Kyle Larsen, seconded by Joe Jans to replace parking lot light and outlet on pole, not exceeding $1600 from Building Fund.  Motion carried.
            ii.  Exterior Building Lights: Applies to the motion for parking lot lights.
            iii. Re-roof and steeple building permit: Motion made by Chris Slinden, seconded by Kyle Larsen to purchase building permit for $66 from Building Fund.  Motion carried.
            iv.  Steeple work start date: After April 9th, expected to be completed in a month.
            v.   Sanctuary Roof: After April 9th, expected to be completed in a month.  Re-opening insurance claim for flat roof leak.
            vi.  Parsonage chimney, siding, & soffits: Still a work in progress.
Endowment Committee: No report.
 
OLD BUSINESS
Estate Planning Workshop:  Tabled.
Constitutional Updates: Ongoing.
Streaming Worship: No progress
 
NEW BUSINESS
First Lutheran Cemetery: Gordan gave an overview of cemetery lot lines and property lines.
Mission & Vision Statements: Move to Old Business.
Popcorn Machine: Council was asked to rent out popcorn machine for “Little Red School       House” fundraiser.  Will investigate rental prices and discuss next month.
Live Music for Ice Cream Social: Status is unknown.  Looking for ideas on what to do in the     future with the “Ice Cream Social”.
Puzzle Night: Discussed hosting a community puzzle night. 
Council Installation Date: April 9th during Easter Service.
 
Executive Session:
Adjournment & Lord’s Prayer: Motion made by Kyle Larsen, seconded by Willis Chase to adjourn meeting.  Motion carried.
 
Next Meeting: Thursday April 13th, 2023 @ 6:30 p.m.
November Council Assistant: Joe Jans
Chris Slinden, Secretary
 
                        **Minutes approved on April 13, 2023 - Regular Council Meeting**
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