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Church Council Minutes |
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Members Attended: Jake, Kyle, Melissa, Sonia, Willis, Joe Call to Order: 6:35 pm
**Minutes Approved on December 12, 2023 - Regular Council Meeting ** rjfl
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Present: Melissa Bergstrom, Sonia Liedman, Willis Chase, Chris Slinden, Kyle Larsen, Joe Jans
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:43pm FAITHFUL INNOVATIONS: Members shared where they have “Seen God” this past month. APPROVAL OF AGENDA: Motion made by Joe Jans, seconded by Kyle Larsen to approve the agenda. Motion carried. REPORTS SECRETARY: Motion made by Joe Jans, seconded by Willis Chase to approve September 2023 minutes. Motion carried. TREASURY: Motion made by Chris Slinden, seconded by Kyle Larsen to approve Treasury Report. Motion carried. COMMITTEE REPORTS Christian Education and Youth: i. Confirmation: A total of 11 confirmation students attended first meeting. Organizations and Activities: i. Coffee and Fellowship: 1. Sept-December 2023 Coffee Money Designations: Tabled to next month. Finance and Stewardship: Jeff Niedenthal and Richard Larson have met to organize an “Estate Planning” workshop. Mission & Outreach Ministry: i. God’s Work Our Hands: In conjunction with properties committee, members will clean, and organize parsonage. Pizzas will be provided for lunch at the parsonage. Personnel: i. Annual Reviews: Review is scheduled with Parish Secretary. Joe will be scheduling reviews with Mary & Custodians. Worship, Music, and Arts: ii. Updating Guidelines-ushers, altar guards, lectors, communion assistants, council assistant: Tabled until next month. Randa Larson will be committee leader. Melissa will take minutes for meetings. Committee job description is being created. List for lectors, ushers, and altar guild will be updated and sent out. Randa & Randy will order flowers. Properties: i. Parsonage chimney, siding, & soffits: Have not received Bid’s. ii. Fellowship Hall Window: Checking with new company. iii. Parsonage – walk thru: Will be doing clean up and will assess issues with property for future fixing on Oct 15th. iv. Snow Plowing: looking into snow plowing bids for the winter. Kyle is checking into putting lock box’s outside church for entrance to certain members who do not have keys. Endowment Committee: No Report. OLD BUSINESS Estate Planning Workshop: Jeff Niedenthal and Richard Larson are planning. Streaming Worship: No Report Mission & Vision Statements: Table to later date. COOP Meeting: Committee members will be meeting with members of Church Coop on October 26th, to determine if it’s a good fit for Trinity Lutheran. Hiring Pulpit Supply to visit Members of the Congregation: Table to November. Updating Committee Descriptions and Committee Members: Council members will review and updating current Committee Descriptions. Also add or remove any committee members. NEW BUSINESS Survey to Congregation: Council will locate and review a good working survey to pass on to congregation. Pastoral Support: No Discussion. Grove City Lion’s Light Up the Park: Preparations are being made. Event will start a week before Christmas and run through New Years. Executive Session: Adjournment & Lord’s Prayer: Motion made by Chris Slinden and seconded by Joe Jans to adjourn meeting. Motion carried. Next Meeting: Tuesday, November 14th, 2023 @ 6:30 p.m. November Council Assistant: Chris Slinden Chris Slinden, Secretary **Minutes Approved on November 14, 2023 - Regular Council Meeting ** rjfl Present: Melissa Bergstrom, Sonia Liedman, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:43pm FAITHFUL INNOVATIONS: Members shared memories of 9/11/01. COOP: Dennis Brown & Richard Larson met with Pastor Tom Evenson. Pastor Evenson is asking for Trinity to create a committee of 3-5 members. This committee will meet with members of other coop churches. Discussions will include needs that Trinity made need in moving forward, while we can inform other coop members of things Trinity is doing well. Dennis Brown, Richard Larson, Chris Slinden, and Melissa Bergstrom have volunteered to be part of the committee. APPROVAL OF AGENDA: Motion made by Willis Chase, seconded by Kyle Larsen to approve the agenda. Motion carried. REPORTS SECRETARY: An edit will be made on last month’s minutes; Recipient of Coffee money will not go to Rally Sunday but instead to Sunday School account. Motion made by Sonia Liedman, seconded by Willis Chase to approve August 2023 minutes. Motion carried. TREASURY: Motion made by Chris Slinden, seconded by Kyle Larsen to approve Treasury Report. Motion carried. COMMITTEE REPORTS Christian Education and Youth: Dan Cannon was absent. i. Youth Coordinator: No Report ii. Middle & High School Activities: No Report iii. Mission Trip – Serve Boldly: Remove from agenda until Spring. iv. Policies (Carpooling, volunteer background checks, etc.): No Report Organizations and Activities: i. Coffee and Fellowship: 1. Sept-August Donations: Tabled to next month. ii. Windmill Days: Float was a fun project for the congregation. Was successful. Finance and Stewardship: Looking into VANCO. This will allow Trinity to have live broadcast services and donations can be made during the service. Software will also allow us to take credit cards during events. Mission & Outreach Ministry: i. Mission BBQ: Total proceeds raised is $3805 and will be split equally between Grove City’s Sharing Garden, and Grove City’s Fire and Rescue. Very well attended and great event. ii. Mission Auction – January 14th: Change Date to February 11th. iii. Animal Blessing- October 8th: Animal Blessing service will take place in parking lot. iv. God’s Work Our Hands: In conjunction with properties committee, members will clean, and organize parsonage. Pizzas will be provided for lunch at the parsonage. Personnel: i. Annual Reviews: Table to next month. ii. Increase in Pay-Mary: Motion made by Chris Slinden and seconded by Jake Boonstra to increase Mary’s pay to $500 per month for Music director. Motion carried. Worship, Music, and Arts: i. Pulpit Supply & Lay Leadership Training (Luther Sem program). 3-4 people have shown interest in the program. Motion made by Melissa Bergstrom, seconded by Jake Boonstra to reimburse participants $300 (half of total price), after completing Luther Seminary Program. Motion carried. ii. Updating Guidelines-ushers, altar guards, lectors, communion assistants, council assistant: Tabled until next month. Mary, Sonia, & Becky have been preparing pulpit supplies. Confirmation will start on September 20th. Properties: i. Parsonage chimney, siding, & soffits: Will assess after cleanup day. ii. Fellowship Hall Window: In progress. iii. Parsonage – walk thru: Will be doing clean up and will asses’ issues with property for future fixing on Oct 15th. Kyle would also like to do a fall/spring cleanup day at the church to address landscaping and sprucing up the main entry doors. Endowment Committee: No Report. OLD BUSINESS Estate Planning Workshop: No Report Constitutional Updates: No Report Streaming Worship: No Report Mission & Vision Statements: Table to late date. Home Communication Team: Most members seem to be uncomfortable with the idea. Communicate with members at home to see if they are comfortable taking communion from a Lay Leader. Mailchimp Subscription: Subscription was renewed last month and is in good standing. Website & Facebook: Becky and Sonia have access to both. NEW BUSINESS Coop-Radio: Committee will discuss with Tom Evanson Coop-Other: Committee will set a time to meet with Tom Evanson. Hiring Pulpit Supply to visit Members of the Congregation: Will research cost of hiring a pastor to visit people off site. Updating Committee Descriptions and Committee Members by October Meeting: Each council member is being asked to review Committee Description and update members. Executive Session: Adjournment & Lord’s Prayer: Motion made by Chris Slinden and seconded by Sonia Liedman to adjourn meeting. Motion carried. Next Meeting: Tuesday, October 10th, 2023 @ 6:30 p.m. September Council Assistant: Sonia Liedman Chris Slinden, Secretary **Minutes Approved on October 10, 2023 - Regular Council Meeting ** rjfl SECRETARY: An edit will be made on last month’s minutes; Recipient of Coffee money will not go to Rally Sunday but instead to Sunday School account. Motion made by Sonia Liedman, seconded by Willis Chase to approve August 2023 minutes. Motion carried.
**August 15, 2023 Minutes were approved on September 12, 2023 at the Regular Council Meeting**9/28/2023 TO BE APPROVED ON SEPTEMBER 12, 2023 MEETING
Present: Melissa Bergstrom, Sonia Leidman, Joe Jans, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:40 pm FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God” Sunday School Teachers: Gwen and Janelle Joined the council to review the past year of Sunday School and explain curriculum and events for the coming year. Sunday School teachers were recognized by the council for their dedication and hard work. Both were given a gift of the council’s appreciation. APPROVAL OF AGENDA: Added Donation to Forest City Stockade to New Business. Motion made by Joe Jans, seconded by Chris Slinden to approve the agenda. Motion carried. REPORTS SECRETARY: Motion made by Joe Jans, seconded by Kyle Larsen to approve July 2023 minutes. Motion carried. TREASURY: Motion made by Chris Slinden, seconded by Willis Chase to approve Treasury Report. Motion carried. PASTOR: Megan was able to visit all but 1 member on the visitor’s list this summer. Held a communion service for 9 people at South Grove. She was involved with “Java for Jesus” and church coop services. Megan has resigned from Meeker Area Ministries due to her new job. She was able to attend Jerome and Joan Reckdahl’s 65th wedding anniversary. Lots of coordinating and planning along with preparing documents for her transition. COMMITTEE REPORTS Christian Education and Youth: Dan Cannon was absent. i. Youth Coordinator: No Report ii. Middle & High School Activities: No Report iii. Mission Trip – Serve Boldly: No Report iv. Policies (Carpooling, volunteer background checks, etc.): No Report Organizations and Activities: i. Coffee and Fellowship: 1. May-Dec Donations: Motion was made by Joe Jans, seconded by Kyle Larsen to donate May-August coffee and fellowship money to Rally Sunday. Motion Carried ii. Antique Car Run: Was a fun and successful event. Provided juice and donuts. Finance and Stewardship: Looking into stewardship campaigns. Mission & Outreach Ministry: i. Mission BBQ: Planning is complete, and arrangements have been made. ii. Mission Auction – January 14th: Tabled until next month to decide a date. iii. God’s Work Our Hands: Tentatively decided on Oct 15th. Looking into options. Personnel: i. Annual Reviews: Joe will be meeting with committee members at the end of August. Then will meet with Becky, Mary, and custodians for reviews. ii. Office Hours: Office hours will be from 10:30am-12:30pm and 1:30-4:30pm on Monday through Thursday. After September the hours will be 10:30am-12:30pm and 1:30-4:30pm, Tuesday through Friday. Worship, Music, and Arts: Secured (2) pastors, and (1) lay person to cover pastoral duties until the end of the year. Hoping to have (3) emergency on call pastors available if needed. Hoping to meet with the Head of the Coop Committee in September. Properties: i. Parsonage chimney, siding, & soffits: Waiting on bids. ii. Fellowship Hall Window: Have received a bid on fixing window. Waiting for another bid. Endowment Committee: No Report. OLD BUSINESS Estate Planning Workshop: Richard Larson & Jeff Niedenthal working on a workshop. Constitutional Updates: Advised to have a small group to go over updates. Streaming Worship: No Report Mission & Vision Statements: Tabled to next month. Windmill Days – Craft fair & parade float: Planning is complete and “Good to Go”. NEW BUSINESS Home Communion Team: Goal is to train some congregation members to visit and deliver at home communion. Will continue to talk with congregation members. MailChimp Subscription – Upgrade ($13/month): A update is needed to provide an easier and more efficient ways of emailing out newsletters. Motion made by Joe Jans, seconded by Chris Slinden to upgrade MailChimp Subscription for $13/month, for a 6-month period. Motion carried. MN Beer Company: MN wants to provide its services at Trinity’s parking lot during Windmill Days. Motion was made by Kyle Larsen, seconded by Joe Jans to amend the Community Service Events portion of the Building Use Guidelines to allow alcohol to be served/sold by a licensed and insured vender only with council approval. Motion carried. Website & Facebook: Discussion was had on who the administrators are, and who has access. Donation to Forest City Stockade: Motion made by Willis Chase, seconded by Jake Boonstra to donate $200 to Forest City Stockade for facility use during VBS, using VBS funds. Motion carried. Executive Session: Adjournment & Lord’s Prayer: Next Meeting: Tuesday, September 12th, 2023 @ 6:30 p.m. September Council Assistant: Melissa Bergstrom Chris Slinden, Secretary **Minutes TO BE APPROVED on September 12, 2023 - Regular Council Meeting** rjfl PRESENT: Dan Cannon, Kyle Larsen, Jake Boonstra, Joe Jans, Sonia Liedman, Willis Chase, Melissa Bergstrom, Pastor Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:42 pm DEVOTIONS: Faithful Innovations APPROVAL OF AGENDA: Motion was made by Willis and seconded by Joe to approve agenda. Motion carried. REPORTS SECRETARY: Motion made by Joe and seconded by Willis to approve last month’s council meeting minutes. Motion carried. TREASURERS REPORT: Motion made by Willis and seconded by Dan to approve the treasurers report. Motion carried. PASTORS REPORT: Pastor Megan was away last month to a Hermitage up north in Vargus. Lots of time for reflection and prayer. Fall confirmation planning is underway. And multiple shut in visits. COMMITTEE REPORTS: CHRISTIAN EDUCUATION AND YOUTH: SS teachers have been invited to the August council meeting. A motion was made by Joe and 2nd by Dan to purchase a 200.00 gift card for both Janelle and Gwen for their help with Sunday School. Also looking for options for Rejuvenating Youth programs. ORGANIZATIONS AND ACTIVITIES: Plans are underway for the antique car run August 12th. FINANCE AND STEWARDSHIP: nothing to report. MISSION AND OUTREACH: Mission BBQ is scheduled for August 22nd. PERSONAL: Annual reviews continue. WORSHIP, MUSIC, AND ARTS: CO-OP service update: Beckville requested 100.00 to go towards July 2nd co-op service to help pay for the band Beckville church used. Discussion: Melissa felt 100.00 request was unreasonable and thought 50.00 was enough based on what she heard Beckville Church paid for the band. After much discussion was had Kyle made a motion to pay Beckville 75.00 towards the band Joe 2nd the motion. The first vote was 3 yes 3 no. Shortly after the vote Jake arrived late to the meeting. So, after further discussion we decided to vote again. The 2nd vote was 4 yes 3 no so motion finally carried to pay Beckville church 75.00 vs the 100.00 they requested. We also discussed creating a CO-OP committee to look at options moving forward. Pulpit supply is covered for Pastor Megan’s Maternity Leave!! PROPERITIES: Steeple and Lit cross project is complete. Kyle requested 2200.00 to add landscaping around the sign. Motion was made by Kyle to use 2200.00 out of the building fund. Motion was 2nd by Willis and motion carried. Kyle made a motion and was 2nd by Jake to obtain a building permit for roof repairs to the parsonage. Motion carried. ENDOWMENT: Nothing for this committee. OLD BUSINESS: All old business was tabled till next month. NEW BUSINESS Home communion team: The council is looking into home communion training to allow Trinity Visitors to give communion at visits. Windmill Days Float: Jake is planning a float for the parade August 20th in Grove City EXECUTIVE SESSION: Nothing currently Next council meeting is Tuesday August 8th, 2023 at 6:30pm Motion to adjourn by Dan and seconded by Joe. Motion carried. Closed with Lord’s Prayer (Minutes taken by Dan Cannon) **Minutes approved on August 15, 2023 - Regular Council Meeting** rjfl  Present: Melissa Bergstrom, Sonia Liedman, Joe Jans, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:37pm FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God” APPROVAL OF AGENDA: Added August Fest to New Business. Motion made by Kyle Larsen, seconded by Jake Boonstra to approve agenda. Motion carried. REPORTS SECRETARY: Motion made by Willis Chase, seconded by Kyle Larsen to approve April 2023 minutes. Motion carried. TREASURY: Motion made by Kyle Larsen, seconded by Jake Boonstra to approve Treasury Report. Motion carried. PASTOR: Megan presented and explained Confirmation Curriculum. Conducted her monthly meetings and visitations. Megan met with ACGC Ministerial and will be stepping down from being chair of the organization. Has been working on summer planning for worship and events. Megan will be taking some Continuing Education time. COMMITTEE REPORTS Christian Education and Youth: Dan Cannon was absent. i. Youth Coordinator: No Report ii. Middle & High School Activities: No Report iii. Mission Trip – Serve Boldly: No Report iv. VBS: Will be held June 4th-6th in conjunction with Ostmark Lutheran church. The location will be Forest City Stockade. Carpooling will be available. Organizations and Activities: i. Coffee and Fellowship: Discussed “Java for Jesus”. 1. May-Dec Donations: Tabled until next month. Finance and Stewardship: i. Family Fare Direct your dollars $1000: Motion made by Chris Slinden, seconded by Kyle Larsen to direct $1000 Family Fare Dollars to Sunday School Fund. Motion carried. Mission & Outreach Ministry: i. Mission BBQ: Discussed possible organizations to donate to. Starting to plan event. Personnel: i. Annual Reviews: Joe met with Megan for an annual review and presented her with Job Description. Planning an annual review with Mary. Worship, Music, and Arts: Reviewed Faithful Innovation’s May Baskets. The music subcommittee will meet on 5/3. Discussing moving 1st communion to Sunday. Quilts are ready for Graduates; they will be honored on 5/21. Java For Jesus will be on 6/25, 7/30, and 8/27. Final Coop Service on 9/3 is still TBD, possibly be at Optimist Baseball Park in Litchfield. Schedule a meeting with Head Usher’s to create consistency with communion. Properties: i. Steeple & Lit Cross: Shingles are ordered. Possible start date end of May to beginning of June. ii. Sanctuary Roof: Completed iii. Parsonage chimney, siding, & soffits: Chimney is scheduled for June 2nd. Receiving a bid from 201 Building Supply for siding, soffit, and windows. iv. Fellowship Hall Window: Has a call in to the glass company. Endowment Committee: No Report. OLD BUSINESS Estate Planning Workshop: Talk with Richard Larson. Constitutional Updates: Ongoing. Streaming Worship: No Report Puzzle Night: Puzzle night took place on April 21st, had 9 teams. Mission & Vision Statements: Tabled to next month. NEW BUSINESS August Fest: Small business and craft expo to possibly be held in Fellowship Hall at Trinity. The event will be on the 3rd Saturday of August. Executive Session: Adjournment & Lord’s Prayer: Motion made by Willis Chase, seconded by Kyle Larsen to adjourn meeting. Motion carried. Next Meeting: Wednesday June 14th, 2023 @ 6:30 p.m. November Council Assistant: Joe Jans Chris Slinden, Secretary **Minutes approved on June 14, 2023 - Regular Council Meeting** rjfl Present: Melissa Bergstrom, Joe Jans, Willis Chase, Jake Boonstra, Kyle Larsen, Chris Slinden, Megan Preston
CALL TO ORDER: President Melissa Bergstrom called meeting to order at 6:40pm FAITHFUL INNOVATIONS: Members shared “Where They Have Seen God” APPROVAL OF AGENDA: Motion made by Joe Jans, seconded by Kyle Larsen to approve agenda. Motion carried. REPORTS SECRETARY: Motion made by Jake Boonstra, seconded by Joe Jans to approve March 2023 minutes. Motion carried. TREASURY: No Report. The treasurer was absent. PASTOR: 7 students received bibles. 5 students received their first communion. Wednesday Lent services and holy week went well and were well attended. Pastor will be busy with visitations and planning for summer. COMMITTEE REPORTS Christian Education and Youth: Dan Cannon was absent. i. Youth Coordinator: No Report ii. Middle & High School Activities: No Report iii. Mission Trip – Serve Boldly: No Report iv. VBS: Will be held June 4th-6th in conjunction with Ostmark Lutheran church. The location will be Forest City Stockade. Organizations and Activities: i. Coffee and Fellowship: Council will discuss where to donate proceeds for May and beyond. ii. Lent Soup & Supper: No Report Finance and Stewardship: i. Family Fare Direct your dollars $1000: No report Mission & Outreach Ministry: i. Project Hope Backpack Program: Completed (2) deliveries of 25 bags. ii. March: Food Shelf Month: No report Personnel: i. Annual Reviews: Setting a date to meet with Pastor Megan. Worship, Music, and Arts: Java for Jesus will be held the last Sunday of the month. Coop church service dates will be: May 28th at Windmill Park at 10:45 a.m. July 2nd at Beckville Lutheran Church at 10:45 a.m. with potluck to follow. July 16th at Cosmos City Park at 9:30 a.m. Aug 6th at Bandshell at fairgrounds at 10:45 a.m. Sept 3rd is TBD. Looking into special music for May 28th service. Faithfull innovations will be making May Baskets the last Sunday in April. Properties: i. Steeple: Work will start at the end of April. ii. Sanctuary Roof: Work will begin April 17th. iii. Parsonage chimney, siding, & soffits: Hopefully will be completed in April. Light up cross has arrived. Planning a cleanup day on May 7th, with a back up date of May 21st. Endowment Committee: No Report. OLD BUSINESS Estate Planning Workshop: Tabled. Constitutional Updates: Ongoing. Streaming Worship: No Report Popcorn Machine: Motion made by Chris Slinden, seconded by Kyle Larsen to approve the rental of the popcorn machine to the Little Red School event for $20. Motion carried. Ice Cream Social: Change event name to June Festival. The event will take place on June 11th. Planning details are in motion. Puzzle Night: Puzzle night will take place on April 21st. NEW BUSINESS Mission & Vision Statements: Move to Old Business. Executive Session: Adjournment & Lord’s Prayer: Motion made by Joe Jans, seconded by Kyle Larsen to adjourn meeting. Motion carried. Next Meeting: Tuesday May 9th, 2023 @ 6:30 p.m. November Council Assistant: Sonia Liedman Chris Slinden, Secretary **Minutes approved on May 9, 2023 - Regular Council Meeting** rjfl |
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