Present: Richard Larson, Willis Chase, Kyle Larsen, Joe Jans, Chris Slinden, Megan Preston
CALL TO ORDER: President Richard Larson called meeting to order at 6:32pm DEVOTION: Richard Larson read a devotion about “Jesus is Salvation” APPROVAL OF AGENDA: Motion made by Chris Slinden & seconded by Kyle Larsen to approve agenda. Motion Carried. REPORTS SECRETARY: Motion made by Kyle Larsen & seconded by Joe Jans to approve September Minutes. Motion carried. TREASURY: Tabled to Next Month PASTOR: Participated in training through Synod for coaching. Pastor will help create guidelines and parameters to train future coaches. Coaching will be added to Pastor’s job description. Pastor explained “Faithful innovations” to the council. -Motion made by Willis Chase & seconded by Joe Jans to Support Faithful Innovations for Trinity for $1200 for 1 year, coming for Thrivent Choice Dollars. Motion carried. Committee Reports Christian Education and Youth: i. Sunday School: Going well and good participation. ii. Nelson’s Farm: October 30th, invites were sent out. iii. Youth Coordinator: Thoughts on obtaining Youth Coordinator. Organizations and Activities: i. Coffee and Fellowship: No Report ii. Movie Night: Approved flyer, preparations are being made Finance and Stewardship: i. SALT Project: No report. ii. Electronic Giving: Discussion on getting congregation in the habit of electronic giving. Mission & Outreach Ministry: i. God’s Work, Our Hands: Washed windows at South Grove. ii. Mission Auction: Preparing for Auction, serving burgers, hotdogs, beans, and chips. Proceeds will go to Synod Mission Support. Personnel: i. Annual Reviews: Preparing to conduct annual reviews with Trinity personnel. Worship, Music, and Arts: i. Musician Pay: current pay is $50/time, committee asked to move to $75/time. Tabled to November’s agenda ii. Banners: Remove from Agenda. Properties: i. Sanctuary Roof: Waiting on 1 more bid for shingles. ii. Parsonage Chimney: Waiting for bids. iii. Parsonage Siding and Soffit: Evaluating project. iv. Fall Cleanup: Will do fall cleanup around church on November 20th. Endowment Committee: i. Quarterly Report: Move to November’s agenda. OLD BUSINESS Shrubs around new sign: Completed, remove from agenda. Estate Planning Workshop: No report. Santa Days: Planning spaghetti feed. In the process of lining up the truck, and other preparations. Nominating Committee: Alternatives for Treasurer. Approach congregation to find volunteer or outsource treasury position. Christmas Lights in Windmill Park: Move to November’s agenda. New Business Constitutional Updates: Has not been updated since 2017. Form task force to review current constitution and make recommendations to update constitution. Executive Session: Adjournment & Lord’s Prayer: Next Meeting: November 8th, at 6:30pm November Council Assistant: Chris Slinden Chris Slinden, Secretary **Minutes approved on November 8, 2022 - Regular Council Meeting** rjfl
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Present: Richard Larson, Kyle Larsen, Jeff Niedenthal, Willis Chase, Chris Slinden, Jake Boonstra, Megan Preston.
Call to Order: Richard Larson call meeting to order at 6:25pm Devotion: Richard Larson shared a story of a personal experience that shows how the right people are in the right spot, at the right time. Approval of Agenda: Add 3 items to agenda. 1-substitute musician pay, 2-Banners, 3-Endowment committee – general expenses. Motion made by Jeff Niedenthal, seconded by Kyle Larsen to approve agenda. Motion carried. Reports: Secretary’s: Motion made by Kyle Larsen, seconded by Willis Chase to approve July Minuets. Motion carried Motion made by Kyle Larsen, seconded by Jake Boonstra to approve August Minuets. Motion carried. Treasurer’s: Motion made by Jake Boonstra, seconded by Willis Chase, motion carried. Pastor’s: Spend 2 weeks in Norway. Prepping for fall with Confirmation, Sunday school, Adult Education. Intern Sarah has completed Internship at PEACE. Attended Good Courage Farm on 9/13 and had worship in the silo. Had final Coop service and will evaluate. Committee Reports: Christian Education and Youth: -No VBS this year, will evaluate for next summer. -Sunday school starts Oct 3rd. -Move Youth Coordinator to next month. Organizations and Activities: -Coffee and Fellowship signup sheets will be passed around at church. -Antique Car Run was a success. -Continuing to plan for movie night on Nov 18th. Finance and Stewardship: -First letter of the SALT program is out. Second mailing will go out on Monday. Third mailing will go out on Sept 22nd and will contain a pledge card. Mission and Outreach: -Mission BBQ went great. $3800 was raised and will be split equally between Grove City CARE, Meeker Area Ministries, Grove City community garden. -Gods Work Our Hands will take place on October 9th. Volunteers will help clean the grounds at the church, and wash windows at South Grove. -Mission Auction will take place on October 29th, following church service. Personnel: No Report Worship, Music, and Art’s: -Starting Sept 18th, Communion will take place at rail. Healing service will be on October 19th. Stewardship giving Sunday will be October 2nd. Confirmation Sunday will be October 30th. All Saints Sunday will be November 6th. Christ the King Sunday, and setup for advent will be on November 20th. No Service on November 24th. Advent services will be on Wednesdays, November 30th, December 7th, 14th, and 21st. Christmas eve service will be at 4pm, with no Christmas day service. Meeting with Coop churches to give feedback on services. Favorite Hymn Sunday possibly in Jan. Trinity donated 35 of 37 hymn books and accompanist books to congregation in Hector. Create a wish list for church when memorial money is donated. -Substitute musician pay was discussed, add to Old Business. -Banners will be tabled for now. Properties: -LED Retrofit is 95% completed -Sanctuary roof, receiving more bids. -Parsonage Chimney, move to next month. -Parsonage siding and soffits, no report. -Outdoor signage, move to next month. Old Business: -Remove Exit plan from old business. -Evangelism Task, start working on in October. -Landscaping around new sign. Motion made by Kyle Larsen, seconded by Richard Larson to spend $750 from endowment fund on materials and supplies, less labor for landscaping around new sign. Motion carried. -Memorial Tree has been replaced. New Business: -Estate planning workshop, will begin working on in October. -Santa Days, continuing to get ideas and plan. -Council meeting and times. Will continue to be on the second Tuesday of the month at 6:30pm -Nominating committee has reached out that church will need new council members and will need to discuss replacing treasurer. -Endowment Committee. Receive regular general expense reports. Richard Larson adjourned meeting at 8:37 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date Tuesday October 11th, 2022, at 6:30pm September Council Assistant: Richard Larson **Minutes approved on October 11, 2022 - Regular Council Meeting** rjfl Present: Richard Larson, Kyle Larsen, Joe Jans, Willis Chase, Chris Slinden
Call to Order: Richard Larson call meeting to order at 6:21pm Devotion: N/A Approval of Agenda: Motion made by Chris Slinden, seconded by Joe Jans to approve agenda. Motion carried. Reports: Secretary’s: No report. Approval of notes will be moved to September due to no notes present. Treasurer’s: No Report. Pastor’s: No Report Committee Reports: Christian Education and Youth: No Report. Add Rally Day and Youth Coordinator to next month’s agenda. Organizations and Activities: No Report. Finance and Stewardship: SALT project is ready to ship. Mission and Outreach: -Mission BBQ – Dewey Zeska is doing pork, Jim Curry handling meat raffle and baked beans, Barb Larson is heading up Basket Raffles. Richard Larson and Dennis Brown will handle the grocery shopping. Johnsons will supply sweet corn. Budget is $850 ($600 from Thrivent Choice, $250 from action card. Possible 2nd action card). Many more volunteers helping. -Gods Work Our Hands – Possible work on playground and church grounds. Looking into community project also. Personnel: No Report Worship, Music, and Art’s: Continuing backyard services. Postpone Gideon Sunday. Possible Healing service in mid-October. Coop Church group will hold meeting with Trinity members for input on coop services. Church service on September 4th will be held at Windmill Park in Grove City (open to all). Christmas eve service at 4:00pm, and no service on Christmas Day. Discussed having favorite Hymn service. Discussed having a pet blessing service. Properties: -Motion by Kyle Larsen, seconded by Willis Chase to transfer $5,000.00 from Endowment fund checking account to Building fund for LED retrofit lighting. Motion carried. -Motion by Chris Slinden, seconded Kyle Larsen to spend up to $10,000.00 for LED retrofit lighting per bid. Motion carried. -Still collecting bids on Sanctuary roof. -Have not received any bids yet on parsonage roof. Will review next month. -Bait setters have been installed at the church for pest control. Will spray property this fall. Old Business: -Remove Exit plan from old business. -Move outdoor signage to next month’s Old Business. New Business: -Collect bids to add shrubs/landscaping around new sign. -Motion made by Kyle Larsen, seconded by Joe Jans to install memorial tree with insurance money received. Motion carried. -Motion made by Joe Jans, seconded by Willis Chase to host “Movie Night” at Trinity on Friday November 18th at 6:00pm. Motion carried. -Motion made by Kyle Larsen, seconded by Willis Chase to host “Santa Day” per discussed. Motion carried. -Motion made by Joe Jans, seconded by Kyle Larsen to change Council meeting to 2nd Tuesday of the month at 6:00 pm. Motion carried. Richard Larson adjourned meeting at 8:42 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date Tuesday September 13th, 2022 at 6:00pm September Council Assistant: Jake Boonstra **Minutes approved on September 13, 2022 - Regular Council Meeting** rjfl Present: Richard Larson, Jeff Niedenthal, Kyle Larsen, Jake Boonstra, Chris Slinden, Megan Preston.
Richard Larson called the meeting to order at 7:10 p.m. Devotion: N/A Approval of Agenda: -Motion made by Jeff Niedenthal, seconded by Kyle Larsen to approve agenda. Motion carried. Reports: Secretary’s: -Motion made by Jeff Niedenthal, seconded by Jake Boonstra to approve April 21st, 2022, council minutes. Motion carried. -No quorum for May 12th, 2022, meeting. Informational meeting only, no approval. Treasurer’s: -No Report due to system errors. Report will be distributed later. Pastor’s: -Intern Pastor Sarah Graduated Seminary. -No Quorum at Synod Assembly. Synod council will handle voting measures. -Meeker Area Ministries- Organization had been renting house, owner decided to sell. Attempt was made to receive a grant to purchase house. Grant was denied. Individual donated $210,000 to purchase house and do renovations. -Pastor will travel to Beckville to meet with coop churches, to discuss past and future plans. -Pastor Megan’s summer goals are to do in-person visits with people have not seen in a while. -Pastor will be gone July 5th to 11th for continuing education. Committee Reports: Christian Education and Youth: -No Report Organizations and Activities: -In need of more volunteers for Coffee and Fellowship -Tables of 6. Will consult with Greg Jans Finance and Stewardship: -1st of 5 phases for SALT program will go out end of the week. They will be distributed both electronically and printed copies. Mission and Outreach: -Will discuss a date for Mission BBQ Personnel: No Report Worship, Music, and Art’s: -July 3rd worship service will be held at Beckville picnic grounds. Properties: -Extermination bid - $65.00/trip. There will be 4 trips made throughout the spring/summer/fall. -Motion made by Kyle Larsen, seconded by Jeff Niedenthal to accept and move forward with extermination bid. Motion carried. -Kyle will take care of tree trimming. -Claim has been made on roof due to hail. Waiting for Assessment, assessors are backlogged. -Received 2 bids for LED conversion for lights in church. Move to old business. Old Business: -Membership Records are still being worked on. -Emergency Plan is still being attended to by Joe Jans. -Evangelism Task Force. Good to see increased attendance to church. - Will follow up after SALT program. -Outdoor Signage. Locate wall mounted sign. Move to next month’s old business. -Committee Members. Continuing to contact possible future committee members. -Internet was down for a week last month. Upgraded wiring and modem. New Business: -Community Garden Proposal. Community Garden made possible by a grant for the synod Ask Council to use church fridges for food after harvested, until food can be delivered. -Motion made by Kyle Larsen, seconded by Jeff Niedenthal to advertise Trinity Lutheran on FFA t-shirts for $279. Motion carried. Executive Session: Richard Larson adjourned meeting at 9:2 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date July 14th, 2022 May Council Assistant: Jeff Niedenthal **Minutes approved on July 15, 2022 - Regular Council Meeting** rjfl (Notes taken by Jeff Niedenthal, informational only - didn’t meet quorum no need for approval)
PRESENT: Pastor Megan, Kyle Larsen, Jake Bonstra, Dan Cannon, Jeff Niedenthal
ii.Discussed progress on planning for LED retrofit. iii.Jeff to provide Kyle with POC for insurance company yo look at church and parsonage for damage from recent hail. iv.Discussed pest control and questioned if contract called for rodent AND insects. Jeff to call Trudy. Questioned if contract covers the shed out back of the building, and if not should be extended to cover it. v.Becky reported mice in the office. See item iv above.
Present: Richard Larson, Joe Jans, Willis Chase, Jeff Niedenthal, Kyle Larsen, Jake Boonstra, Chris Slinden, Megan Preston.
Richard Larson called the meeting to order at 7:02 p.m. Devotion: Thoughts on Ukraine, and Ukrainian people. Keeping them in our prayers. Approval of Agenda: -Motion made by Jeff Niedenthal, seconded by Joe Jans to approve agenda. Motion carried. Reports: Secretary’s: -Motion made by Jeff Niedenthal, seconded by Jake Boonstra to approve March 10th, 2022, council minutes. Motion carried. Treasurer’s: -Motion made by Jeff Niedenthal, seconded by Chris Slinden to donate May coffee money to Grove City Rescues. Motion carried. -Motion made by Jake Boonstra, seconded by Willis Chase to approve Treasure’s Report. Motion carried. Pastor’s: -Lent & Easter Services were successful. Discussions at Lent services were also successful. -3 students received first communion on Maundy Thursday. -6 children received their bible’s. -Information will be sent out to current 9th/10th graders regarding First Lutheran’s MST trip, they participated in every 2 years. -Pastor will be taking some continuing education time from April 25th to May 2nd. Committee Reports: Christian Education and Youth: -Easter Breakfast was attended by approximately 50 people and raised $600. Proceeds will go to the youth fund. -Adult Education will continue for 2-3 more weeks, then will take a few months off. Organizations and Activities: -Continue to have great volunteers for morning coffee and fellowship. -Lent meals were well staffed and well attended. Finance and Stewardship: -1st of 5 phases for SALT program will go out first week of May. They will be distributed both electronically and printed copies. Mission and Outreach: -Mission BBQ preparations are starting to be made. Personnel: -Motion was made by Jeff Niedenthal, seconded by Joe Jans to change verbiage to Secretary’s Job Description. New verbiage will be “44 hours of personal time off per year, remaining hours will not carry over to following year.” Will also add a line in Secretary’s Job Description for distributing Gas Cards in additional duties. Motion carried. -Council was presented an example of a questionnaire to present to the congregation, regarding their thoughts on Trinity Lutheran Church. Worship, Music, and Art’s: -Continuing to explore ways to improve training and communication for usher duties. Properties: -Shingles on the sanctuary and steeple will need to be replaced in the next few years. -Research different options for bat mitigation. -Organize a cleanup committee, to clean grounds and gutters. A tentative date of May 15th has been set. -Sacristy, shingles flew off allowing water damage. Create a plan to repair. -Back stairs for the emergency exit door need to be treated/stained. -Exit Lights need’s batteries. -Contact electrician for bid to have a LED conversion done in Trinity. Will follow up next month. Old Business: Membership Records: -Revisit Next Month Emergency Plan: -Joe Jans will investigate next step. Evangelism Task Force: -Proceed this summer and will build on discussions held at Lent services. New Business: Outdoor Signage: -New sign will be installed when weather provides. Discussion also held about obtaining a temporary outdoor sign for informing of certain days and events. 30th Anniversary Task Force: -Move to Old Business. Committee Members: - A growing need to reach out and find volunteers for committees. Endowment Committee: - Guidance from council to disperse funds. - Motion made by Chris Slinden, seconded by Jeff Niedenthal to reinvest $10,000, and keep $5,000 in account. Motion carried. Executive Discussion: Richard Larson adjourned meeting at 9:23 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date May 12th, 2022 May Council Assistant: Willis Chase **Minutes approved on July 15, 2022 - Regular Council Meeting** rjfl Present: Dan Cannon, Willis Chase, Jeff Niedenthal, Kyle Larsen, Chris Slinden, Jake Boonstra, Pastor Megan Preston.
Dan Cannon called the meeting to order at 7:00 p.m. Devotion: Dan Cannon read an evening prayer. Approval of Agenda: -Motion made by Jeff Niedenthal, seconded by Willis Chase to approve agenda. Motion carried. Reports: Secretary’s: -Motion made by Willis Chase, seconded by Jake Boonstra to approve February 10th, 2022 council minutes. Motion carried. -Motion made by Jeff Niedenthal, seconded by Chris Slinden to approve February 6th, 2022 (Annual Meeting) council minutes. Motion carried. Treasurer’s: -No Report currently due to computer issues. Will issue financials later. Pastor’s: -Pastor Megan shared a spread sheet of stewardship statistics with the council. -There will be 1-2 students going to their first communion retreat, paid through camp account. -Rewrite mask policy signage to making mask wearing optional. -Pastor Megan is continuing to supervisor Intern Sarah, who is halfway through her internship. Committee Reports: Christian Education and Youth: -Easter Breakfast is being planned and will be served Easter Morning from 8:30am to 9:30am. -Adult Education will take a week off and resume on Sunday March 20th. Organizations and Activities: -Signup sheets for Coffee and Fellowship and Wednesday Lent dinners have been filling up. Finance and Stewardship: -1st of 5 phases for SALT program will go out next week. They will be distributed both electronically and printed copies. Mission and Outreach: -Food shelf month is going well. Dennis has been delivering donated food items to the food shelf every Monday. Personnel: -Parish Secretary and Custodial job descriptions are still being reviewed. Worship, Music, and Art’s: -Congregation will start to come forward for communion in efforts to get back to pre-covid. -Will be decorating for Psalm Sunday at 9:30 before service. Congregation will enter as a group. -Bibles will be distributed on Psalm and Easter Sunday. -Maundy Thursday’s communion will be at the rail. -Setup for Easer Sunday will April 16th at 9:30am. -Reviewed 1st Wednesday Lent service discussions, consensus was it went well. -Job Description for Ushers – Was discussed to provide a checklist for ushers, to help guide them through the duties. Checklist can be emailed out to volunteers prior to their time to usher and have printed copy available up by the sanctuary. Properties: -Inspection was made on status of roof and shingles. Shingles on the sanctuary and steeple will need to be replaced in the next few years. -Eves on bump outs have holes in them. Will look at options to fix issue. -Gutters are plugged and will need to be cleaned out. -Windows will need to be caulked again. Old Business: Membership Records: -Membership records are about 85% completed, hoping to have them completed by next council meeting. Emergency Plan: -Looking to allocate responsibility to a member to help finalize an emergency plan. Will remain on old business. Evangelism Task Force: -No discussion currently. Will remain on Old Business. New Business: Outdoor Signage: - Put back up temporary sign, until conditions are good to install new sign. Installation of Council Members at Worship: -Council will be affirmed during Easter Sunday service. Executive Discussion: Motion made by Chris Slinden, seconded by Jake Boonstra to adjourn the meeting. Motion carried. Dan Cannon adjourned meeting at 8:55 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date April 21st, 2022 April Council Assistant: Jeff Niedenthal **Minutes approved on April 21, 2022 - Regular Council Meeting** rjfl Present: Willis Chase (acting President), Jeff Niedenthal, Kyle Larsen, Chris Slinden, Jake Boonstra (via phone), Pastor Megan Preston.
Willis Chase called the meeting to order at 7:10 p.m. Devotion: N/A Approval of Agenda: Update on Wednesday Lent dinner was added to New Business. A motion to approve Agenda was made by Jeff Niedenthal and seconded by Jake Boonstra. Motion carried. Parish Secretary Becky Lothe joined the council to update and review the revised job description for Parish Secretary. Finalizing job description was tabled until next month’s old business due to wording changes. Reports: Secretary’s: Motion made by Jeff Niedenthal and seconded by Chris Slinden to approve December 6th, 2021, council minutes. Motion carried. Motion made by Chris Slinden and seconded by Jeff Niedenthal to approve December 12th, 2021, special council minutes. Motion carried. Motion made by Jeff Niedenthal and seconded by Chris Slinden to approve January 13th, 2022, council minutes. Motion carried. Treasurer’s: Motion made by Chris Slinden and seconded by Kyle Larsen to allocate funds from coffee and fellowship for the months of January, February, and April to the (3) cemetery associations. March’s funds will be allocated to area food shelf. Motion carried. Motion made by Jake Boonstra and seconded by Kyle Larsen to have $3,600 of Pastor Megan Preston’s 2022 gross salary go towards housing allowance. Motion carried. Motion made by Chris Slinden and seconded by Kyle Larsen to approve Treasurer’s Report. Motion carried. Pastor’s: Pastor Megan enjoyed some much-needed time off at the end of January. Confirmation class is going well with 10-11 students attending. Conversations are on-going with area pastors and congregations, regarding co-op ministries. Pastor Megan has continued touching base with people at home and in nursing homes. Committee Reports: Christian Education and Youth: No report. Organizations and Activities: Sign up sheets will be available for soup and sandwich meals on Wednesday services during lent. Church Council will host first lent service on March 9th, 2022. Finance and Stewardship: Materials for SALT program have been reviewed. Work in progress. Mission and Outreach: Food shelf month will be in March. Dennis Brown will do a temple talk at church on February 20th, 2022, to update congregation on donation items needed. Trinity has been selected to provide condiments for the food shelf this year. Post cards have been provided by the food shelf that will be handed out in the bulletins. Personnel: Parish Secretary and Custodial job descriptions are still being reviewed. Worship, Music, and Art’s: Removed sanctuary greens. Bibles will be distributed on Psalm or Easter Sunday. Working on scheduled music. A dedication for purple paraments will be on February 27th, 2022, after service. There will be no supper after Ash Wednesday. Sunday school kids will be singing on Psalm Sunday. 1 service will be held on Easter Sunday at 10:00 a.m. with Easter Sunday will be Held before service. Missy has been searching for an organ and piano accompanist. Properties: Exterior lights on church have been damaged by squirls. Branch’s need to be trimmed that are hanging over roof. Pictures will be taken of the shingles that need to be replaced in preparation for reroofing project on old part of the church. Old Business: Membership Records: Will continue to sort through and update membership records. Coop Ministries: Trinity can record its previous weeks service to air for the following week on the radio. This will happen on Trinity’s turn in rotation through the coop ministries. Motion made by Jeff Niedenthal and seconded by Chris Slinden to continue coop ministries for another 12-month term cost $50.00/ month or a total of $600.00. Motion carried. Emergency Plan: Looking to allocate responsibility to a member to help finalize an emergency plan. New Business: Evangelism: Create a task force to assemble a plan to evangelize to surrounding communities. Update on Lent Services: Assembling an action plan for lent services. Plans for first lent service will include talks about memories of when the 3 churches merged, or when members first joined Trinity. Each following service members will have deeper discussions on what is Trinity’s identity and purpose moving forward. Executive Discussion: Motion made by Jeff Niedenthal and seconded by Chris Slinden to adjourn the meeting. Motion carried. Willis Chase adjourned meeting at 9:17 p.m. and closed with the Lord’s Prayer. Chris Slinden, Secretary Next Meeting date March 10th, 2022 March Council Assistant: Dan Cannon **Minutes approved on March 10, 2022 - Regular Council Meeting** rjfl After worship on Sunday, Feb. 6th, 2022, Council Vice President Dan Cannon called our annual meeting to order at 11:01 a.m.
Church Council-Joe Jans and Kyle Larson Auditing Committee-Sue Laabs Endowment Committee-Greg Jans and Richard Larson Female Delegate to Synod Assembly-Nickie Jans Male Delegate to Synod Assembly-Greg Jans Nominating Committee-Janelle Johnson, Linda Mickelson and Dean Stenberg. Head Usher-Jim Curry Delegates to Green Lake Annual Meeting-Open Female Delegate to Crow River Conference Assembly-Marcia Brown. Male Delegate to Crow River Conference Assembly-Dennis Brown. 5. Pastor’s Report 6. Council Reports-As stated in book 7. Reports of Groups and Organizations-As stated in book 8. Auditors Report-As presented 9. Election Results- as stated earlier 10. Old Business- None 11. New Business A. Approval of Budget for 2022-Greg Jans moved to approve, seconded by Sonia Liedman. Motion passed. B. Other-None C. Be it resolved that “We, Trinity Lutheran Church, thank and recognize the outgoing Church Council members: David Martin and Janelle Johnson.” D. Be it resolved that “We give a special thank-you to our pastor and staff for their faithful ministry among us during the past year.” E. Be it resolved that “Permission be given to the Church Council to approve the minutes of the 2021 Annual Meeting at the February Council Meeting." 12. Adjournment and Lord’s Prayer-a motion to adjourn was made by Jeff Niedenthal and seconded by Willis Chase at 11:28 pm. Motion carried. We closed with the Lord’s Prayer and followed with the Table Prayer. Respectfully submitted, Janelle Johnson, acting secretary **Minutes approved on March 10, 2022 - Regular Council Meeting** rjfl Present: Pastor Megan Preston, Jeff Niedenthal, Willis Chase, Dan Cannon, Dave Martin, Jake Boonstra, Chris Slinden.
Dan Cannon called meeting to order at 7:10pm Devotions: Chris Slinden – Read a devotion about transitioning from parenting out of fear to fearless parenting. Reports Secretary’s: - No Report, Janelle was Absent. No minutes were presented, so no approval on minutes for December. Treasurer’s: - Received a total of $30,800 in prepaid 2022 pledges. These will show up as January 2022 revenue. - Miscellaneous revenue in December - $871.28 reimbursement from First Lutheran Cemetery Association for water used for new trees over the summer - $50.68 from Post Office for unused bulk mail permit - Paid $357.02 to Litchfield Builder Center for Parsonage repairs - Paid $520 to Jory Behrends for last winter’s snow plowing at Parsonage (late bill submittal) - Re-issued a lost (April) paycheck to Pastor Megan - Awaiting reimbursement from ACGC Ministries for Project Backpacks costs ($1185). Congregation monetary donations to the backpack program are sent to ACGC Ministries to support the overall program. In turn, ACGC Ministries reimburses us fully for the food cost. - We had budgeted $16,500 in Synod benevolence contributions. We sent in $14,358: $1000/month plus proceeds from the Mission Auction ($2,358) - Motion to approve Treasurer’s Report by Chris Slinden, seconded by Jake Boonstra. Motion carried! - Dave Martin motion to submit a onetime payment to Financial Secretary and Choir Director for their annualized 4% raise (VS receiving raise per paycheck basis). Motion was seconded by Willis Chase, following Discussion motion was carried by 5 yes and 1 no. Pastor’s Report: - Pastor Megan enjoyed some much-needed time off. - Very busy fielding calls dealing with sickness and deaths. - Pastor Megan will be absent January 25-31st. Committee Reports Christian Education and Youth: - Janelle was absent no report. - Jeff tells council that Adult Education is going well. Organizations and Activities: - Coffee and Fellowship is going well. Lots of volunteers on the signup sheet. - Wednesday Lent meals will be discussed in New Business. Finance and Stewardship: - SALT program – discussions on starting date. Deciding the target goal from where we are to where we want to be. Mission and Outreach: - Nothing to report this month. Personnel: - Motion by Jeff Niedenthal and second by Dan Cannon to approve Financial Secretary’s Job Description. Motion was carried. - Motion by Dave Martin and seconded by Jeff Niedenthal to approve Choir Director’s Job Description. Motion was carried. - Custodial Staff and Parish Secretary are being reviewed. Worship, Music, & Arts: - Christmas decorations were removed, and building new Christmas tree stands - Memorial organization interested in old eternal flame or will look to donate it to another church. - Coop worship services will end on January 31, 2022 - Have received Purple Paraments. Properties: - New roof vents are helping the ice dam issues at Parsonage. - Snow removal. Received 5 bids, narrowed to 2 bids. Jory Behrend’s bid was $45/hr and Dan Cannon’s bid was $65 per time (estimated to take 1.5 hours per time). Motion was made by Dave Martin and seconded by Jeff Niedenthal to accept Dan Cannon’s snow removal bid. Motion carried. Other Committee’s: N/A Old Business Membership records: - Will be working on the shortly. Coop Ministries: - Meeting in January to discuss the future. Last coop worship service will be held January 31st, 2022. New Business Evangelism: - Form a committee Annual Meeting: - Moved to February 6th. Will be hosting a potluck lunch in conjunction with annual meeting - Audit committee will have report on January 15th, 2022. Emergency Plan: - Dave Martin provided schematics of the Church. Schematics supplied with all exits, fire extinguishers, exit signs, defibrillator locations, and fire alarm activators. Nominating Committee: - Outgoing council members need to notify Nomination Committee of future plans. Lenten Services: - Council will host 1st Wednesday - Worship Committee discussed ways to add members to congregation. Worship committee will use Wednesday Lent services to have an open discussion for congregants to offer insight on current and future of Trinity Lutheran Church. - Easter Breakfast will be at 8:30 a.m. followed by 10:00 a.m. service. Executive Session Motion by Jeff Niedenthal and seconded by Jake Boonstra to adjourned meeting at 8:35 p.m. motion carried. Closed with Lord’s Prayer. Chris Slinden, acting Secretary Next meeting February 10th, 2022. May Council Assistant: Dan Cannon **Minutes approved on February 10, 2022 - Regular Council Meeting** rjfl |
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